Associate Project Manager-PDC

WVU Medicine

About The Position

The Associate Project Manager (APM) supports all capital projects, with a focus on planning, database management, and project management. The role uses department technology tools, including project management software (Procore) and computer-aided facility management (CAFM) systems for space and leases, and participates in planning and design for most projects. The position leads or coordinates project planning and design, delivery planning, bidding and selection, construction execution, medical and owner-furnished equipment planning and procurement, and project logistics. It manages projects of up to $10 million and construction teams of up to 25 people. The APM works with hospital stakeholders, consultants, contractors, vendors, and WVU Medicine personnel to deliver projects safely, efficiently, within budget and schedule, and with minimal disruption to patient care and daily operations. The role also mentors and supervises PDC trades teams, manages project documentation and compliance, and transitions completed projects to health system departments.

Requirements

Bachelor’s degree in Engineering, Architecture, Interior Design, or a related field.
Valid driver’s license.
At least 3 years of construction experience.
At least 1 to 3 years of AutoCAD experience.
Thorough knowledge of standard construction-industry work practices and procedures.
Knowledge of common and specialized materials and equipment used in healthcare facilities.
Knowledge of applicable codes and regulatory requirements, including OSHA, OBC, NFPA, JCAHO, ADA, and HIPAA, and understanding of the LEED rating system.
Technical knowledge of design and construction sufficient to maintain record documentation.
Ability to interact professionally with people at all levels of the organization.
Excellent interpersonal, written, and verbal communication skills, including the ability to communicate with a broad range of customers and management levels.
Organizational and problem-solving skills.
High proficiency with construction software platforms, including Autodesk products, Bluebeam, E-Builder or equivalent, and Microsoft Office Suite.
Experience with CADD, Revit, BIM, or other computer drafting programs.

Nice To Haves

Master’s degree.
Architect or Engineering license.
PMP, CHC, and/or CHFM certification.
Experience in a healthcare system, academic medical center or healthcare facility, and public-sector and/or university environment.
Experience with building systems, design, construction techniques, bidding, and negotiating contracts and/or fee proposals.
Procore experience.

Responsibilities

Lead project planning and design, delivery planning, bidding and selection, construction execution, medical and owner-furnished equipment planning and procurement, and project logistics.
Mentor and supervise PDC Trades Teams throughout their projects.
Develop estimates and scopes for renovation and improvement requests, including cost estimates and recommendations for alternate solutions.
Develop and lead project communication plans for leaders, user departments, stakeholders, patients, and visitors.
Prepare detailed schedules and scopes for new construction and renovation projects for customer and stakeholder approval.
Review bids, negotiate consultant fee proposals, and coordinate architects, consultants, contractors, and other project participants.
Review professional service billings on behalf of WVU Medicine to ensure charges align with work performed.
Prepare project status reports and schedules for stakeholders and senior leadership.
Recommend project cost analyses and alternatives to deliver projects on time and within budget.
Advise leadership on construction delivery methods and maintain historical records of project outcomes and lessons learned.
Lead user-group approval and change-management processes, communicating scope and cost implications and using LEAN processes to help maintain schedule and budget.
Ensure project compliance during design, construction, and closeout with applicable regulatory agencies, including Joint Commission, CMS, West Virginia State Fire Marshall, and OHFLAC.
Manage project files and documents throughout project delivery and archiving, including contracts, drawings, specifications, submittals, manuals, and as-built documentation.
Manage stakeholder approvals and signoffs for sample materials, mockups, floor plans, and other project elements, and review compliance with WVU Medicine brand standards.
Guide user groups through design, bid selection, construction, move-in, and go-live while supporting safe, efficient, and positive outcomes for employees and patients.
Direct reviews of plans, specifications, drawings, and related documents with stakeholders, vendors, and design teams to ensure appropriate installation and operation of equipment and systems.
Coordinate and monitor tradespersons and contractors, including through daily site visits, to support timely and cost-effective project completion.
Direct project expenses for equipment, owner-furnished equipment, construction, design, change orders, scope changes, and other capital expenses, maintaining projects at or below budget.
Review or approve shop drawings, change directives, requests for information, and change orders as needed.
Manage change-order logs; track expenses; and maintain budget-versus-expense documentation and project schedules.
Coordinate contractors, vendors, and WVU Medicine personnel to follow facility procedures, and communicate activities to leadership and employees to avoid operational impacts.
Coordinate hospital stakeholder collaboration and necessary service interruptions with Operations, hospital utilities, energy partners, and other stakeholders.
Notify appropriate leadership about unforeseen conditions and issues to limit effects on schedules and budgets.
Transition projects to health system departments at occupancy and close projects by ensuring final invoices and contractual commitments are processed.
Provide a high level of customer service to care team members and patients.
Assemble and submit quotations, requisitions, and other contract data for processing.