Associate Admin 1 PDC

Patterson-UTI•Warfield, TX

About The Position

The Associate Admin 1 provides administrative and office support, including reception, departmental reporting, document and data maintenance, regional personnel support, employee onboarding, fleet tracking, and travel booking. The role supports a professional and organized office environment while following company policies, processes, and controls. It requires working under time-sensitive deadlines and maintaining a calm, professional demeanor when challenges arise. The position is full-time and may require minimal overtime, including weekends or holidays.

Requirements

High school diploma or GED.
At least 2 years of experience in an office administrative support role.
Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook, and other business systems as required.
Ability to create reports and analyze data from various business systems for accuracy.
Professional demeanor and ability to work effectively with executives, employees at all levels, and third parties.
Ability to maintain Company and employee confidentiality, handle sensitive information, and appropriately protect proprietary information.
Outstanding customer service skills.
Excellent verbal and written communication skills.
Ability to be resourceful and proactive in addressing issues.
Strong attention to detail and ability to organize, multitask, and prioritize work under pressure.
Ability to work under time-sensitive deadlines and maintain a calm, professional demeanor when encountering adversity.
Physical ability to work in an office environment, including sitting for long periods while performing office or computer tasks.
Ability to commit to a full-time schedule.

Nice To Haves

Experience in the oil field services industry.
Experience with SharePoint.
Bachelor’s degree.

Responsibilities

Manage the reception desk by answering a multi-line phone system, greeting visitors, distributing mail, and providing vendor support.
Provide general office support, including stocking kitchen and office supplies, managing conference rooms, and ordering catering for group meetings.
Proofread and maintain the Department’s SharePoint site, e-learnings, manuals, technical documents, organizational charts, and phone lists.
Create, proofread, distribute, and maintain departmental reports on weekly, monthly, or quarterly schedules as needed.
Support regional personnel with system troubleshooting and processes.
Assist with employee onboarding, including computer requests, system training, and ordering business cards as needed.
Maintain a clean, organized, and professional office environment.
Identify and resolve document or data issues promptly to avoid processing delays.
Follow Company policies, processes, and controls when performing assigned duties.
Support the office lobby by answering the telephone, greeting visitors, and forwarding mail.
Ensure visitors sign in and out using the Company log sheet.
Manage and distribute spreadsheets that track key information for Operations and Technical Services.
Track vehicles in the operating area, including employee assignments, registrations, and inspections.
Manage and book travel for employees on rotational work schedules in the area.
Maintain office-supply inventory and restock items as necessary.
Participate in management meetings for record keeping.
Run errands for catering and other items ordered for meetings.
Perform other related duties as required or deemed necessary.