Associate Admin 1 PDC

Patterson-UTI•Midland, TX

21h

About The Position

The Associate Admin 1 PDC provides administrative and office support, including reception, visitor assistance, mail distribution, vendor support, office supply management, and conference room and catering coordination. The role maintains departmental resources and records, including SharePoint content, e-learning materials, manuals, technical documents, organizational charts, phone lists, and recurring reports. It also supports regional personnel with system troubleshooting and processes, helps onboard employees, manages operational tracking spreadsheets and vehicle fleet records, and books travel for employees on rotational schedules. The position requires attention to detail, sound judgment with confidential information, effective customer service, and the ability to work calmly under time-sensitive deadlines. Work is performed in an office environment and may require minimal overtime, including weekends or holidays.

Requirements

Proficient computer skills in MS Office Suite, including Excel, Word, PowerPoint, and Outlook, as well as other business systems as required.
Ability to create reports and analyze data for accuracy from various business systems.
Ability to maintain a professional demeanor and work effectively with executives, employees at all levels, and third parties.
Ability to maintain Company and employee confidentiality, handle sensitive information, and protect proprietary information appropriately.
Outstanding customer service skills.
Excellent verbal and written communication skills.
Ability to be resourceful and proactive in dealing with issues that may arise.
Strong attention to detail and ability to organize, multitask, and prioritize work under pressure.
High school diploma or GED.
Minimum of 2 years of experience in an office administrative support role.
Ability to work under time-sensitive deadlines and maintain a calm, professional demeanor when adversity is encountered.
Physical ability to work in an office environment, including sitting for long periods while performing office or computer tasks.
Ability to commit to a full-time schedule.

Nice To Haves

Experience in the oil field services industry.
Experience with SharePoint.
Bachelor’s degree.

Responsibilities

Manage the reception desk by answering a multi-line phone system, greeting visitors, distributing mail, and providing vendor support.
Provide general office support, including stocking kitchen and office supplies, managing conference rooms, and ordering catering for group meetings.
Proof and maintain the Department’s SharePoint site, e-learning materials, manuals, technical documents, organizational charts, and phone lists.
Create, proof, distribute, and maintain departmental reports on weekly, monthly, or quarterly schedules as needed.
Support regional personnel with system troubleshooting and processes.
Assist with employee onboarding, including computer requests, systems training, and business card orders.
Maintain a clean, organized, and professional office environment.
Identify and resolve document or data issues promptly to avoid processing delays.
Follow Company policies, processes, and controls when performing assigned duties.
Support the office lobby by answering the telephone, greeting visitors, and forwarding mail.
Ensure visitors sign in and out on the company log sheet.
Manage and distribute spreadsheets tracking key information for Operations and Technical Services.
Track the operating-area vehicle fleet, including employee assignments, registrations, and inspections.
Manage and book travel for employees on rotational work schedules in the area.
Maintain office supply inventory and restock items as necessary.
Participate in management meetings for record keeping.
Run errands for catering and other items ordered for meetings.
Perform other related duties as required or deemed necessary.