Associate Project Manager, Corporate Events

First Global Management Services, Inc.•New York, NY

17d•$63,143 - $72,614•Hybrid

About The Position

The Associate Project Manager supports clients with internal and client-facing events and conferences, delivering service through project management and creative solutions. The role oversees event operations from initial briefing through post-event reconciliation, including project plans, registration, collateral, transportation, accommodations, entertainment, food and beverage, audio/visual, webcasts, staging, speaker coordination, and event execution. Events may be virtual, in person, or hybrid, and the position requires domestic or international travel when needed for site inspections and onsite event management. The role is based in New York, NY; employees must reside in the Tri-State area and work from the office three days per week.

Requirements

2–4+ years of event management experience, preferably in a corporate or financial environment.
Proficiency with Microsoft Office applications, such as PowerPoint and Excel.
Ability to work independently, create project plans, and think innovatively.
Strong project management skills and the ability to manage multiple projects simultaneously and meet deadlines under pressure.
Leadership, influencing, negotiation, and decision-making skills.
Resourcefulness, responsiveness to direction, initiative, and the ability to develop creative solutions.
Customer focus, approachability, adaptability to client needs and working styles, and ability to build client relationships.
Strong client management skills.
Strong oral and written communication skills.
Ambition, proactivity, and strong organizational skills.
Willingness to travel to various locations for site visits and onsite event management.
Must reside in the Tri-State area and be able to work in the office three days a week.

Nice To Haves

Virtual event experience; Webex and Zoom experience are a plus.
Experience working with large and complex databases; Cvent experience is preferred.
Knowledge of venues and suppliers in key U.S. cities.

Responsibilities

Plan and execute the full life cycle of multiple key virtual, in-person, and hybrid events.
Develop and manage budgets, manage expenses and invoices, complete timely post-meeting reconciliations, and prepare final financial reports.
Source, negotiate, and manage venue and supplier selections and contracts.
Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gifts, audio/visual needs, webcasts, staging, and speaker selection, with a strong focus on vendor management.
Collaborate with internal partners on event deliverables, including Marketing, Production, Event Technology, data, Legal, and Compliance.
Manage virtual event planning, including platform selection, timelines, invitations, and regular communications with attendees, suppliers, and stakeholders.
Ensure adherence to client operating standards and policies, compliance requirements, and risk guidelines.
Travel for site inspections and onsite management of live events, coordinating logistics and onsite teams.
Complete post-event wrap-up, including attendee counts, budget reconciliation, observations, and client debriefs to identify year-over-year improvements.
Track time spent on projects accurately.
Co-plan larger-scale programs with colleagues and clients and contribute as a team player.
Share knowledge of best practices, suppliers, services, and venues.

Benefits

Medical, dental, and vision coverage, including an optional high-deductible health plan with a health savings account.
401(k).
Five flexible spending account options.
Generous paid time off allowance.
Employee Assistance Program.
Life, disability, and pet coverage.
Wellness stipend.
Mobile phone allowance.
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo, and other services.
Aura Identity Theft Protection.
Discretionary annual bonus structure.
Potential opportunities to work on projects across different global locations.