Associate Project Coordinator

Neptune Technology Group•Duluth, GA

1d•Onsite

About The Position

Neptune Technology Group Inc. is a technology company serving water utilities across North America. Since 1892, we have continually focused on the evolving needs of water utilities — revenue optimization, operational efficiencies, and improved customer service. With our portfolio of smart water meters, data collection systems and software, we make data actionable for our customers — so they can remain focused on the business of water. For additional information, please visit the company website at www.neptunetg.com.

Requirements

Organizational skills — Tracking multiple tasks, deadlines, and deliverables across projects without letting details slip. This includes maintaining schedules, action item lists, and document repositories in a way others can follow.
Communication skills — Clearly conveying updates, status reports, and requests to project managers, team members, and stakeholders, both in writing (emails, meeting notes) and verbally (status meetings, check-ins).
Basic project management tool proficiency — Comfort with tools like Jira, MS Project, Smartsheet, or Asana for tracking tasks, timelines, and dependencies, since coordinators are often the ones keeping these systems updated day to day.
Attention to detail — Catching inconsistencies in schedules, budgets, or documentation before they become bigger problems; accuracy matters a lot at this level since coordinators often handle the granular tracking that PMs rely on.
Problem-solving and adaptability — Handling shifting priorities, scheduling conflicts, or last-minute changes calmly, and knowing when to escalate an issue versus resolving it directly.
Typically requires an associates or bachelor's degree (or international equivalent)
0–2 years of relevant experience in project coordination, administrative support, or a related discipline.

Nice To Haves

Associate's or Bachelor's degree in Business Administration, Project Management, or a related field.
Proficiency with project management and collaboration tools such as MS Project, Smartsheet, Jira, or Confluence.
Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Support the Project/Program Manager in planning, scheduling, and tracking tasks and deliverables across one or more concurrent projects.
Maintain accurate and up-to-date project documentation, including project plans, status reports, meeting minutes, and action item logs.
Coordinate and schedule project meetings with stakeholders, ensuring agendas, materials, and follow-up notes are distributed in a timely manner.
Track project risks, issues, and action items, following up with owners to help ensure timely resolution.
Maintain project management tools (e.g., Jira, SharePoint, Smartsheet) to keep task status, timelines, and dependencies current.
Prepare status reports, dashboards, and presentation materials summarizing project progress for leadership and stakeholders.
Support onboarding of new team members and vendors to project processes, tools, and PMO standards.
Facilitate communication and information flow between technical and non-technical teams involved in a project.
Help enforce PMO governance, templates, and standard processes across assigned projects.
Perform other administrative and coordination duties as assigned by the Project/Program Manager or PMO leadership.