Part Time (24 weekly hours) Associate Program Manager - Center for Professional Health

Vanderbilt University Medical Center•Nashville, TN

41d•Hybrid

About The Position

The Associate Program Manager assists in planning, coordinating and executing programs with some guidance. The Center for Professional Health has two major sections: courses and programs. The Associate Program Manager (APM) will focus on courses but should be able to cover courses and program activities as processes are similar. The APM will take on all major administrative duties for the center.

Requirements

Knowledge of Adobe Acrobat, Microsoft Office, and exceptional writing, editing and proofreading skills.
Excellent organization and time management skills.
Excellent written and verbal communication skills.
Ability to exercise professionalism and discretion.
Bachelor's degree.
Less than 1 year of relevant work experience.

Nice To Haves

Proficiency with Microsoft PowerPoint, Canva, and Canvas for developing engaging presentations, training materials, and visual communications.
Advanced skills in Microsoft Excel, including data analysis, reporting, and interpretation of complex datasets.
Experience utilizing REDCap for data collection, management, reporting, and basic data analysis.
Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines simultaneously.
Demonstrated attention to detail with a strong commitment to accuracy and quality.
Proven ability to work independently while effectively collaborating with cross-functional teams.
Strong project coordination and multitasking capabilities in a fast-paced environment.
Ability to analyze data and translate findings into clear, actionable insights and presentations.
Experience creating professional reports, presentations, educational materials, or communications for stakeholders.

Responsibilities

Actively supports all CPH courses, programs, retreats, coaching clients, teaching activities, and consults internal and external to VH/VUMC through CPH Communications (all communications and correspondences from the Center related to CPH courses and programs via mail, email, and phone).
Communicates in written or verbal formats with individuals from other offices within VH/VUMC/VUSM or external organizations that collaborate and work with CPH.
Assists the Senior Program Manager in webpage updates/maintenance.
Develops new and innovative communication strategies that support the CPH Team, participants, and clients/consultants.
Organizes, manages, and coordinates all CPH calendars along with personal and faculty calendars.
Records (written form) and disseminates minutes from team meetings.
Assists with computer and office maintenance.
Provides oversight and maintenance of the CPH internal shared drive.
Provides administrative support for CPH faculty, the Senior Program Manager, and the Research Analyst.
Maintains oversight of administrative purchases and reimbursements for the office (supplies), course and program supplies, technology needs, reimbursements, course facilitator payments, and tracking participant payments.
Serves as a Team member for any research-related activities and assists the research team with grant administrative functions and grant purchases, and coordination.
Assists in the CPH team efforts to develop new initiatives for expansion, marketing, and other innovations.
Provides administrative assistance to the CPH Team and members on the Faculty Wellness Committee.