Associate Production Manager

RUN Studios

49d • $30 - $34 • Hybrid

About The Position

RUN Studios is seeking a detail-oriented Associate Production Manager to support its Production Manager team for a major corporate client. This is a three-month contract with potential for extension or conversion, and candidates must currently reside in the Seattle area. The role provides backend production and operational support, with occasional client-facing responsibilities as projects evolve. The Associate Production Manager works across internal teams and stakeholders to keep projects, staffing, onboarding, billing, and resource planning organized and moving forward.

The position supports pre-production and production logistics, staffing and candidate workflows, new-hire onboarding, financial and operational tracking, and process improvement. It also involves maintaining accurate records across project and staffing systems, coordinating meetings and communications, and helping ensure client billing and resource information are accurate. The role is hybrid, with at least two days per week and at least eight days per month in the office. Local travel may be required.

Requirements

• At least 2 years of experience in project coordination, production coordination, project management support, operations, or a related administrative role, including cross-functional coordination and external stakeholder communication.
• Experience in a client-facing environment and ability to build relationships, communicate with stakeholders, and coordinate across teams and workstreams.
• Advanced Microsoft Excel skills, including creating and maintaining pivot tables and complex spreadsheets; analyzing and validating large datasets; tracking budgets, timecards, resource allocations, project actuals, or other operational data; reconciling data across sources; and creating reports, summaries, or dashboards.
• Strong proficiency with Microsoft Office Suite, including Word, Outlook, PowerPoint, and Teams, and experience with project management, workflow, or tracking platforms.
• Experience reviewing, tracking, and maintaining project budgets, billing milestones, invoices, expense reports, or other financial and operational data accurately.
• Ability to manage multiple priorities and workstreams with strong organization, attention to detail, follow-through, and sound judgment.
• Experience preparing for and supporting stakeholder and client meetings, including agendas and discussion points, meeting notes and action items, updates, and meeting facilitation as needed.
• Experience coordinating operational logistics such as scheduling, travel, calendars, interviews, onboarding, or resource planning.
• Strong analytical and problem-solving skills, including identifying risks and discrepancies, determining next steps, and escalating issues when necessary.
• Excellent written and verbal communication skills, including stakeholder communication, process documentation, meeting facilitation, and strong spelling, grammar, and proofreading skills.
• Ability to work independently and take ownership of assignments while collaborating in a fast-paced, deadline-driven environment.
• Strong interpersonal skills and a collaborative, customer-focused, service-oriented approach.
• Proactive, resourceful, and adaptable, with the ability to navigate shifting priorities, evolving processes, and ambiguity.
• Ability to handle confidential and sensitive information professionally and discreetly.
• Must currently reside in the Seattle area.
• Ability to work a hybrid schedule with a minimum of two days per week and eight days per month in the office.
• Prolonged periods of sitting at a desk and working on a computer.

Nice To Haves

• Experience supporting cross-functional teams in creative services, media production, marketing, staffing or recruiting, technology, or agency environments.
• Experience supporting enterprise-level clients or large-scale workforce programs.
• Experience with Monday.com, Confluence, Beeline, or similar project management, contingent workforce, or vendor management platforms.
• Experience supporting contingent workforce or staffing workflows, including candidate tracking, interview coordination, onboarding, timecard management, resource allocation, and PTO/OOO tracking.
• Experience reviewing candidate qualifications or supporting recruiting operations.
• Experience with process improvement, workforce analytics, and operational reporting.
• Interest in developing and advancing within production or production management.
• Valid driver's license and ability to support occasional local errands as needed.

Responsibilities

• Partner with Production Managers and Recruiting, Human Resources, Finance, Legal, Procurement, and Operations teams to support client and business objectives.
• Coordinate resource availability, schedules, booking agreements, and staffing logistics with Production Managers, Recruiting, and Human Resources.
• Support pre-production by maintaining project records and forms; coordinating travel; securing location and studio rentals; obtaining equipment, talent, and location quotes; arranging crew meals; and preparing call sheets.
• Capture and distribute meeting notes, action items, and follow-ups for team, project, and stakeholder meetings.
• Facilitate weekly team status meetings to promote alignment, communication, and project visibility.
• Identify process improvements, document internal procedures, maintain Confluence resources, assist with training, and provide administrative support for project execution and resource planning.
• Monitor billing milestones and identify, escalate, and track overdue or missing information.
• Track weekly timecards, out-of-office time, and overtime; document approvals, allocate hours to projects, and update project trackers with actuals.
• Review project tracking, budget, billing, and timecard data; investigate discrepancies and escalate issues to support accurate client billing.
• Coordinate candidate submissions and status tracking for competitively sourced and contingent workforce requests, and manage related onboarding, extensions, and offboarding with Production Managers and Recruiting.
• Maintain candidate tracking, coordinate interviews and scheduling, and keep statuses and action items current.
• Track post-offer onboarding activities, including background checks, contingent workforce program submissions, and equipment orders; provide status updates while ensuring Production Managers remain the primary point of contact for new hires.
• Coordinate day-one equipment setup and technology orientation for new hires.
• Reconcile expense reports and verify receipts and supporting documentation, escalating discrepancies as needed.
• Coordinate hard drive distribution, collection, and handoffs for editorial and production workflows.
• Maintain accurate and consistent project, staffing, candidate, onboarding, billing, and resource-tracking records.
• Attend client meetings and onsite activities as business needs require.
• Support occasional local errands as needed.

Benefits

• Eligible employees may access medical, dental, vision, life, and AD&D benefits.
• Health savings and flexible spending accounts.
• Telehealth and wellness benefits.
• At least seven paid holidays per year.
• Paid time off accrual of at least 6.5 days for temporary employment to at least 15 days for regular employment per year.
• 401(k) plan with company match.
• Discretionary bonuses dependent on company, team, or individual performance.
• Referral bonuses for eligible hired referrals.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed