Associate Procurement Estimator

SiteLine Services • Abilene, TX

3d • $52,000 - $60,000

About The Position

The Associate Procurement Estimator supports commercial construction preconstruction through supplier pricing, cost estimates, and value engineering. This role is part of the Vendor Management Office and works daily with the Vendor Relations Coordinator to connect vendor pricing, job cost models, and field execution. The position collaborates with owners, designers, subcontractors, and internal teams to establish clear scopes, reliable budgets, and informed pricing decisions before work begins and as projects change.

The role evaluates task orders, specifications, service requests, scope briefs, and subcontractor proposals; develops baseline estimates and bid comparisons; solicits and reviews vendor and subcontractor pricing; validates proposal scope; and maintains pricing and supplier compliance records. It also tracks job costs, identifies discrepancies and margin risks, supports bid packages and proposals, participates in pre-bid meetings and site walks, and helps communicate estimate assumptions during project handoffs and changes.

Requirements

• Associate or bachelor’s degree in Construction Management, Supply Chain, Business, or a related technical field, or an equivalent combination of trade experience and education.
• 1–3 years of experience in estimating, purchasing/procurement, project administration, or construction coordination; relevant internships or construction trade experience are considered.
• Working familiarity with commercial construction terminology, site services, and basic material and equipment unit rates.
• Excellent communication, organization, and collaboration skills.
• Proficiency in Microsoft Excel, including data formatting, formulas, multi-tab navigation, and quote comparison tables.
• Applicants must be legally authorized to work in the United States; SiteLine Services does not provide employment visa sponsorship.

Nice To Haves

• Exposure to commercial subcontractor bidding processes.
• Exposure to, or aptitude to quickly learn, estimating software and ERP/procurement platforms.

Responsibilities

• Evaluate task orders, operational specifications, commercial terms, field service requests, scope briefs, and subcontractor proposals.
• Break down equipment, labor, and third-party vendor requirements across active sites, and assist with basic project cost sheets and baseline estimate worksheets.
• Solicit, track, log, compile, and evaluate competitive vendor and subcontractor quotes and rate sheets using standardized RFQ templates.
• Prepare side-by-side bid comparison sheets covering unit pricing, delivery fees, and exclusions for review.
• Develop productive vendor and contractor relationships and assist the Vendor Relations Manager with regional spend consolidation opportunities.
• Review vendor proposals against task orders and field service briefs to verify line-item coverage and identify omissions or surcharges.
• Coordinate with field Superintendents and Project Managers, under direction, to confirm equipment, container, and hauling delivery schedules before orders are committed.
• Enter vetted unit prices, equipment rates, and service fees into the Master Vendor Matrix and internal estimating databases.
• Work with the Vendor Relations Coordinator to ensure vendor pricing commitments are logged only for suppliers cleared through compliance requirements, including W-9, COI, and signed MSA.
• Track baseline job costs by logging purchase orders, work authorizations, and unit pricing.
• Compare quotes with invoices for completed task orders and flag pricing discrepancies, unapproved fees, or rate variances for Vendor Relations Manager escalation.
• Participate in estimate reviews with preconstruction and operations teams.
• Help prepare bid packages, proposals, scope narratives, assumptions, and pricing breakdowns.
• Assemble bid packet attachments, quote backups, and line-item schedules for customer proposals.
• Participate in pre-bid meetings, site walks, and internal estimate review sessions, recording operational assumptions, scope limits, and vendor questions.
• Communicate estimate assumptions, scope details, and risks during transitions to operations.
• Assist with pricing, change orders, and scope revisions during construction.

Benefits

• Competitive salary based on experience.
• Health, dental, life, and vision insurance.
• Paid time off and holidays.
• A supportive team environment and opportunities for growth within a stable, local company.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree