Associate, People Operations & Systems

FIGS • Santa Monica, CA

3d • Hybrid

About The Position

FIGS is seeking an Associate, People Operations & Systems to support the administration of People systems, benefits operations, compliance programs, and employee experience platforms. This role serves as a key member of the People Team, helping ensure employee data integrity, operational excellence, compliance readiness, and a seamless employee experience. The ideal candidate is highly organized, detail-oriented, systems-minded, and passionate about building scalable People processes.

Requirements

• 3+ years of experience in People Operations, HRIS, HR Operations, Benefits Administration, or a related field.
• Experience administering ADP, Workday, UKG, or similar HR systems.
• Strong understanding of HR compliance requirements across multiple states
• Strong understanding and execution of HR operational processes.
• Experience supporting benefits administration and vendor management.
• Strong project management and process improvement skills.
• Advanced Excel and reporting capabilities.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple priorities and stakeholders in a fast-paced environment.

Nice To Haves

• Experience with Culture Amp, Workvivo, NAVEX, or similar employee experience and compliance platforms preferred.

Responsibilities

• Serve as primary administrator for ADP and related people systems.
• Maintain employee data integrity, workflows, system configurations, permissions, and reporting.
• Assist with system configurations, workflows, permissions, and reporting.
• Coordinate vendor file feeds and system integrations.
• Support testing and implementation of system enhancements and new functionality.
• Identify opportunities for new system integrations with ADP with a focus on driving operational efficiencies across FIGS.
• Maintain system documentation and process guides.
• Serve as administrator for NAVEX and related compliance platforms.
• Partner with stakeholders to identify automation opportunities and process improvements.
• Serve as system administrator for Culture Amp and Workvivo.
• Maintain platform configuration, permissions, workflows, integrations, and ongoing maintenance.
• Coordinate survey setup, testing, participant management, and reporting distribution.
• Maintain Workvivo audience structures, user access, and platform governance.
• Create and maintain SOPs and administrator documentation for People platforms.
• Maintain the People Compliance Calendar and track key deadlines.
• Coordinate harassment prevention training assignments and reporting.
• Coordinate administration of SB553 Workplace Violence Prevention Program requirements.
• Assist with EEO-1 and DFEH reporting and supporting data audits.
• In partnership with WTW, coordinate annual benefits notices, including CHIPRA, Medicare Part D, HIPAA, and WHCRA communications.
• Assist Workplace team with administration of OSHA compliance requirements across all sites.
• Support ACA reporting activities, Form 5500 preparation, and 401(k) audit requests.
• Maintain compliance documentation and audit files.

Benefits

• Discount when purchasing FIGS stock voluntarily through our FIGS Employee Stock Purchase Plan
• Comprehensive benefits and perks package focused on your well-being, including premium medical, dental and vision coverage, and full access to wellness services through Breethe and Classpass.
• 100% FIGS-sponsored life insurance and disability insurance
• Amazing 401(k) program, with a company match up to the first 6% of your contribution
• Generous paid time off - We have 12 company holidays. For salaried team members, we offer flexible vacation. For our hourly team members, we offer up to 3 weeks of accrued vacation
• Meaningful time away for baby bonding, including parental leave, new parent care meals, and a transition back to work for primary caregivers
• FIGS sponsored Uber Eats voucher for in-office weeks
• Personalized discount code for 50% off all FIGS products, along with a separate code to share with family and friends to enjoy a 25% discount site-wide
• Access to FIGS Vet, Discounted Pet Daycare, Discounted Pet Insurance, and so much more…

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed