Operations: Associate

EARL MONROE NEW RENAISSANCE BASKETBALL CHARTER SCHOOL•New York, NY

107d•$50,000 - $70,000•Onsite

About The Position

The Associate: Operations (AO) position will be primarily responsible for ensuring the efficient day-to-day operations at EMNRBS. This department’s responsibilities include: managing several school information platforms, family communication through various methods, and staff support. Due to the nature, responsibilities & type of position in the school, the OA can expect to work hours that are beyond a traditional school day’s hours and may potentially need to work evenings & weekends should the need arise. Key areas of responsibility for this position include: Communication (Staff, Students & their Families), Data (Gathering & Reporting to ensure local & state regulatory compliance), Enrollment (including Recruitment, Matriculation & Ongoing Support), Events (Planning, Coordination & Support) Facility Operations (including Food Services & Staff Supplies), Finance & Purchasing (including Inventory Control & Invoice Reconciliation), and Technology (Management & Maintenance of School Information Systems (SIS), Site Infrastructure, and Students’ & Staffs’ equipment). This position may also be asked to collaborate with, and provide additional support on an as needed basis, to the Human Resources Department. Reporting to the Director of Operations, the AO is a full-time school support position and will work closely with a number of different key stakeholders, including: EMNRBS’ Board of Directors, onsite Senior Leadership Team (SLT), Staff, Students & their Families, and External Groups (including local community members & nonprofit organizations). As such, this position requires a great deal of discretion, highly developed communication skills, and a collaborative and proactive approach to be successful.

Requirements

Working Knowledge: Various online platforms related to educational institutions (PowerSchool, SchoolMint, ATS, etc)
Working Knowledge: Financial control processes and procedures related to educational institutions or nonprofits (financial transaction reconciliations and inventory/supply reconciliations)
Working Knowledge: Hardware and Software technology (e.g. computers, chrome books, etc.) with the ability to provide basic IT support to students and teachers
Strong problem-solving, analytical thinking, and time management skills, with the ability to work both independently and collaboratively to drive change, meet deadlines, and manage complex tasks
Outstanding communication, feedback integration, and data management skills, showing initiative, accountability, and a commitment to continuous learning and improvement in a dynamic, mission-driven environment
Proactively identifies and assesses problems, and effectively brings solutions to resolve

Nice To Haves

2-4 Years in an educational institution
Bachelor’s Degree

Responsibilities

Compile and generate accurate, comprehensive reports on various aspects of student data, including attendance, demographics, academic progress, state testing, regents exam results, application information, and overall student compliance.
Attend HS fairs and outreach to potential families, and support parents during student recruitment with applications and documentation.
Maintain the pupil count in order to meet school standards.
Collaborate and support during events, and create and distribute flyers to invitees.
Ensure maintenance requests are processed in a timely manner, common spaces are up to standard in presentation, and provide support gathering data for all compliance matters that need to be submitted.
Manage annual projects regarding onboarding, school staff planning, & compensation.
Ensure staff have access to print and purchasing, including but not limited to classroom supplies, subscriptions, office equipment and furniture.
Oversees the use, care, and maintenance of school copy machines, staff and student devices, access to multiple platforms, and network/server understanding.
Provide training if necessary on platforms the school uses.
Play a key role in the development & reinforcement of a positive school culture among the school’s staff, students & parents & surrounding community.
Engage with parents and scholars through letters, emails, texts, phone calls and in-person interactions.
Manage the distribution of MetroCards, schedules and transcripts.