Associate Marketing & Communications Specialist

RR Donnelley•Warrenville, IL

13h•Remote

About The Position

Williams Lea, by RRD is a global business support services company with over 200 years of experience. They specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies, particularly in the legal, financial, and professional services industries. This role is for a Communications Coordinator who will ensure press releases meet high standards and style, develop an understanding of internal processes for producing and editing press releases, and support broader communications initiatives. The successful candidate will be highly organized, possess strong proofreading, editing, and communication skills, and demonstrate a commitment to delivering exceptional client service in a global law firm.

Requirements

Excellent proofreading, writing, and editing skills
Strong process execution skills
High proficiency in MS Word, Excel, and data management software
Effective communication skills
Ability and willingness to build strong relationships and navigate across a matrixed organization
Impeccable attention to detail
1-2+ years of corporate communications experience (preferably in the legal/professional services sector) or journalism experience
BA, BS, or equivalent

Responsibilities

Execute the firm’s press release process, partnering closely with requestors and the Marketing team from intake through publication.
Draft, edit, and proofread press releases to ensure accuracy, clarity, adherence to firm style, and protection of client confidentiality.
Revise and enhance content to ensure messaging is consistent and aligned with brand standards.
Conduct research using client websites and other sources to support press release development.
Coordinate with the Marketing team to ensure proper formatting, including hyperlinking to relevant client content.
Perform thorough quality control checks prior to publication.
Manage multiple requests simultaneously, delivering work in a timely, efficient, and accurate manner.
Communicate proactively with requestors, including providing status updates, gathering input, and securing final approvals.
Engage with lawyers and other professionals to drive projects forward and ensure deadlines are met.
Support reporting and tracking efforts related to media coverage, awards and rankings, communications metrics, and other performance indicators.
Help maintain and enhance submission schedules, editorial calendars, dashboards, and other tracking tools.
Assist with research, content development, and distribution of firm communications, including press materials and daily news updates.