Associate II, Administrative Assistant

Merck•North Wales, PA

6d•$63,800 - $100,400•Hybrid

About The Position

The Associate II Administrative Assistant provides comprehensive administrative support to director-level managers within Headquarters. The role requires professionalism, discretion, strong organizational skills, adaptability, and proactive problem-solving, including the careful handling of sensitive information. The position supports directors through calendar and meeting management, meeting logistics, Outlook inbox and correspondence management, domestic travel coordination, and expense reporting. It also assists with onboarding and offboarding, resource management, ad-hoc projects, and competing priorities in a deadline-driven environment. The role involves working independently and collaboratively while anticipating the needs of executives and the team. This is a hybrid position with a salary range of $63,800 to $100,400. The successful candidate is eligible for an annual bonus and long-term incentive, if applicable. Benefits include medical, dental, vision, and other insurance for employees and families; retirement benefits including a 401(k); paid holidays; vacation; and compassionate and sick days.

Requirements

High school diploma or equivalent.
At least 3 years of administrative assistance or support experience in a corporate environment.
Advanced proficiency in Microsoft Office, including Outlook, Teams, Word, Excel, and PowerPoint, and familiarity with internal company systems.
Proven experience scheduling and coordinating complex, multi-leg domestic travel arrangements.
Proficiency using SAP, Concur, and Ariba to process expense reports, purchase orders, and payment requests.
Exceptional written and verbal communication skills and the ability to interact effectively with executives and clients.
Strong understanding of confidentiality and professionalism when handling sensitive information.
Ability to work independently and collaboratively, demonstrate self-direction and motivation, and proactively anticipate executive and team needs.

Nice To Haves

Additional education or certifications in office administration or related fields.

Responsibilities

Manage and maintain directors’ calendars, including scheduling meetings and blocking time for work, travel, and vacations; proactively identify and resolve scheduling conflicts.
Organize logistics for large- and small-scale meetings and prepare necessary materials and resources in advance.
Oversee the Outlook inbox, maintain team distribution lists, manage email correspondence, and respond to meeting invitations promptly.
Draft, edit, and distribute professional correspondence on behalf of executives.
Research, schedule, and manage complex domestic travel arrangements, including flights and accommodations, and coordinate with the travel team.
Process expense reimbursements by entering receipts and creating, modifying, and submitting reports through SAP, Concur, and Ariba.
Support onboarding and offboarding, including managing hardware, fleet assignments, business cards, and other resources.
Handle sensitive information discreetly and confidentially in accordance with organizational policies.
Maintain professional conduct in interactions with internal and external stakeholders.
Prioritize competing tasks and adapt to changing situations in a deadline-driven environment.
Assist with ad-hoc projects to contribute to the administrative team’s efficiency and effectiveness.
Develop reports, presentations, tables, and graphs, and conduct light research using appropriate software tools.