Associate Financial Administrator I, Retail Alternatives

Ultimus • Omaha, NE

6d

About The Position

The Associate Financial Administrator I prepares and files quarterly, semi-annual, and annual reports for retail alternative investment funds in compliance with SEC, IRS, and GAAP reporting regulations. The role also supports analysis of fund performance, expense budgeting, and reporting to the Trust’s Board.

The position prepares and maintains expense budgets and accruals, processes expense payment authorizations, calculates monthly management fees and advisor waivers or reimbursements, and distributes fee authorizations. It uses fund performance tracking systems to monitor and review performance and shares information with clients as needed. The role also compiles quarterly Board reports and completes off-schedule projects and ad hoc reporting.

The Associate Financial Administrator communicates frequently with internal and external business partners and works daily with the Financial Administration team on financial statements, reports, compliance, and audits.

Requirements

• Bachelor’s degree in accounting, finance, economics, business, or a related field; equivalent education and experience will be considered.
• Experience in accounting or finance.
• Knowledge of the financial services industry.
• Knowledge of SEC Forms 10-Q, 10-K, N-CSR, N-CEN, and 24f-2.
• Knowledge of stocks, bonds, options, foreign securities, and derivatives.
• Proficiency with Microsoft Office Suite and Adobe Acrobat.
• Creative and critical thinking, troubleshooting, multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approach, with a strong commitment to quality, efficiency, and effectiveness.
• Personal integrity, responsibility, and accountability.
• Ability to use time and information effectively with associates, participate in problem-solving and decision-making, and communicate ideas clearly and concisely in writing and orally.
• Ability to listen actively, support open exchange of ideas, identify and obtain resources, and establish effective relationships with associates and clientele.
• Ability to adapt priorities and deadlines to changing conditions or unexpected obstacles and ensure work is completed.

Responsibilities

• Prepare quarterly, semi-annual, and annual financial reports for assigned funds.
• Prepare and maintain expense budgets and accruals based on contractual fee schedules and fiscal-year projections.
• Prepare and process expense payment authorizations for fund expenses as needed.
• Calculate monthly management fees and advisor waivers or reimbursements for each fund, and distribute fee authorizations to the appropriate party.
• Use fund performance tracking systems to monitor and review fund performance and distribute information to clients as needed.
• Compile quarterly reports for Trust Board members.
• Complete off-schedule projects and ad hoc reporting as needed.
• Communicate with internal and external business partners and coordinate daily with the Financial Administration team regarding fund financial statements, reports, compliance, and audits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level