Associate Executive Director for Early Learning Programs

Healthy Kids Programs•Beacon, NY

1d•Onsite

About The Position

Healthy Kids is seeking an Associate Executive Director to streamline daily operations across eight Early Learning Centers, each with one to four classrooms, in New York’s Hudson Valley and Capital Regions. The position is based at the company’s Union Avenue office in New Windsor, New York. Reporting to the CEO, the role works directly with organizational teams to support high-quality programs, operational efficiency, and positive experiences for children, families, and staff. The position is full-time and exempt, with Monday–Friday hours that vary. Travel is required. The Associate Executive Director develops and implements toddler and preschool curriculum, supports staff through training and observation, and oversees center operations and personnel. The role also monitors payroll and schedules, ensures compliance with Office of Children and Family Services regulations, supports enrollment and family engagement, and coordinates with departments including Registration, Marketing, Recruiting, Buildings and Grounds, Finance, and Human Resources. Other responsibilities may be assigned by the CEO.

Requirements

Associate degree in Early Childhood Education or equivalent preferred.
Experience with curriculum development and creating lesson plans.
At least 2 years of experience working with children under age 5; experience in a licensed childcare facility preferred.
3–5 years of supervisory experience.
At least 1 year managing staff in a childcare setting, with business management experience.
Superior administrative and supervisory skills, preferably with experience in a consumer-driven environment.
Excellent customer service and parent communication skills.
Track record of working as part of a team and helping create a team-oriented work environment.
Commitment to delivering excellent programs and managing personnel expenses.
Must pass a full background check, including fingerprinting and reference check.
Must be medically fit to perform job duties.
Professional, reliable, prompt, warm, friendly, caring, and upbeat personality.
Excellent time management skills.

Nice To Haves

Familiarity with Office of Children and Family Services regulations.

Responsibilities

Develop, adapt, and implement early learning curriculum for toddler and preschool programs across the organization.
Lead trainings and ongoing workshops on curriculum development and instructional practice.
Conduct quarterly observations to ensure staff follow the daily schedule and curriculum.
Develop, adapt, train, and observe staff on caregiver–child interactions.
Track and report on operational performance.
Conduct monthly staff meetings to share information and program updates.
Manage day-to-day operations of the Early Learning Centers.
Oversee the Early Learning Centers team and assign tasks.
Interact with staff and families, answer questions, and resolve issues.
Onboard and train new employees to ensure they follow standard operating procedures.
Implement orientation procedures, staff development, ongoing technical assistance, and training.
Use the internal Paylocity payroll system to monitor and approve assigned employees’ time and attendance for biweekly payroll.
Continuously monitor and implement staff schedules based on program needs, making changes to operate in a fiscally responsible manner.
Ensure operations comply with Office of Children and Family Services regulations.
Review current handbooks and recommend procedures to improve day-to-day operational efficiency.
Assist with implementing new processes and procedures.
Identify ways to improve children’s and families’ experiences.
Manage program inquiries and facility tours to increase enrollment.
Work with the Marketing team to develop grassroots marketing strategies.
Order supplies and manage inventory in coordination with purchasing and finance departments and in adherence to budget.
Coordinate with Registration, Marketing, Recruiting, Buildings and Grounds, Finance, and Human Resources to support effective work across departments.
Monitor expenses and budgets in coordination with the Finance department.
Implement family engagement opportunities.
Promote positive morale and continuous learning, support staff retention, and reinforce positive partnerships.
Carry out other responsibilities assigned by the CEO.