Associate, Executive Administration

Repair the World • New York, NY

1d • $52,000 - $65,000 • Hybrid

About The Position

Repair the World is seeking an organized, detail-oriented, early-career professional to provide administrative and logistical support for the executive team. This role involves managing donor, prospect, partner, and board member engagement and communication. The ideal candidate will be adept at handling multiple tasks, communicating effectively across teams, and proactively moving work forward. Responsibilities include project management assistance, calendar management, and identifying opportunities to implement AI tools for administrative efficiency. The position requires strong organizational, communication, critical thinking, and relationship-building skills, with the ability to manage competing priorities effectively. The Associate, Executive Administration will report to the Director, Office of the President and work closely with the executive team. This is a full-time, non-exempt, hybrid position, ideally located in New York City, with consideration given to candidates in other Repair the World communities. Some travel is expected.

Requirements

• 1–2 years of professional experience in operations, program coordination, administration, or a similar role.
• Comfort with data entry and a high bar for accuracy.
• Experience with, or the ability to quickly learn, Salesforce, Monday.com, Google Workspace, and e-signature and payment tools like Adobe Sign and Bill.com.
• Strong written and verbal communication.
• Commitment to Repair’s mission of Jewish service and learning.

Nice To Haves

• Highly organized
• Effective communicator
• Self-starter
• Critical thinking skills
• Relationship-building skills
• Ability to plan, organize, and manage competing priorities productively
• Ability to handle sensitive information with confidentiality, professionalism, and good judgment
• Picks up new tools quickly and looks for ways to make them work better, including where AI can take repetitive work off people’s plates
• Stays flexible when priorities shift, welcomes feedback, and treats new challenges as a chance to learn and grow
• Commitment to serving others and excitement for how strong administration, logistics, and operations make Jewish service possible

Responsibilities

• Provide scheduling and calendar support for the executive team
• Use AI tools, including Claude, to support drafting, research, and communications workflows
• Draft, proofread, and send internal and external correspondence: emails, funder materials, memos, and reports
• Manage competing priorities and deadlines across confidential, time-sensitive projects
• Track and reconcile monthly credit card statements; prepare and process expense reports and purchase orders on behalf of the exec team
• Build and maintain project dashboards in Monday.com, tracking agendas, resources, and updates
• Salesforce data entry, retrieval, and light reporting
• Identify and help implement AI tools and workflows that streamline admin and ops systems
• Coordinate logistics for projects, meetings, convenings, and travel
• Coordinate logistics for meetings, conferences, travel, and stakeholder events
• Assemble and distribute meeting materials; manage prep and follow-up
• Draft funder communications, research, agendas, and schedules for stakeholder meetings
• Liaise with exec team members, lay leaders, donors, and partners

Benefits

• Paid time off for service in addition to vacation, sick time, personal days and holidays
• Employer covers 100% of full-time employee’s health premiums (medical/dental/vision) for most plans and 50% for dependents
• Retirement matching
• Professional development funds
• Employer-paid short and long term disability coverage
• Access to the Jewish Learning Collaborative
• Access to our Economic Access Fund
• 16 weeks of paid parental leave (pro-rated for employees with Repair less than 6 months)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed