Administration Executive Assistant

Seward County KS•Liberal, KS

1d•Onsite

About The Position

We are seeking an Administration Executive Assistant to support our office operations, providing a variety of routine and occasionally some complex administrative, clerical and technical work in assistance to the County Administrator and supporting staff; performing day-to-day tasks necessary to ensure accurate and timely performance of duties.

Requirements

Proven work experience as an Administration Assistant, Administrative Assistant, or similar role.
Proficiency in MS Office (MS Excel and MS Word, in particular).
Strong time management skills and the ability to prioritize work effectively.
Attention to detail and excellent problem-solving skills.
Outstanding written and verbal communication skills.
High school diploma; 5 years of qualifications in Office Administration are advantageous.

Responsibilities

Prepares routine and/or non-routine letters, agenda, memoranda, forms and other correspondence
Types, proof reads, assembles and distributes agendas and agenda packets for County Commission and other meetings
Required to set up and tear down Commission meetings, Department Head meetings and other special work sessions
Prepares purchase orders and does vendor research
Maintains inventory and ordering of office supplies
Maintains credit card accounts and correspondence with credit card company for Administration, H.R. and Commissioners
Maintains bidding, ordering and tracking of paper supply for all County Departments
Assists with research for annual budget preparation and assembles budget packets for budget workshops
Prepares and distributes monthly County Commission calendar
Distributes mail to the County Administrator, Human Resources staff and County Commissioners
Types documents for legal publications and new releases
Maintains the appointed Board book and the application process for those Boards
Maintains, updates and initiates any changes necessary with Seward County insurance policies, as directed
Coordinates scheduling for appointments, meetings, conferences, etc.; makes travel arrangements; confirms appointments and/or reservations, as required
Receives and screens calls, mail and visitors; responds to inquiries and initiates fact-finding to resolve issues of a non-routine nature
Updates and maintains official Seward County website and Facebook page
Enforces and maintains compliance with all federal, state and local laws and ordinances
Performs other duties as assigned or deemed necessary
Complies with all organizational and departmental policies and procedures
Operates all job-related equipment, machinery, tools and other aids as required or needed
Protects and maintains any confidential information you have access to, whether oral, written, or electronic