Executive Assistant | University Hospital Administration

The Ohio State University

8d • Onsite

About The Position

The Executive Assistant coordinates and manages the administrative activities of The Ohio State University Hospital (UH) under the direction of the Administrator and Administrative Directors of the hospital. This position requires the ability to effectively communicate across internal and external organizations while working with staff and management across multiple departments and hospitals. Provides assistance to other senior leaders within UH Administration which requires considerable discretion and judgement as dealing in matters of a highly confidential nature. Oversees office matters relating to facilities and supplies. The UH administrative suite supports the University Hospital senior leadership team that is responsible for leading the day-to-day operations.

This position will have the primary responsibility of coordinating and managing the day-to-day activities, travel, calendars, and projects supporting the Administrator and Administrative Directors as assigned. This position will involve interactions at all levels of the organization and the public. This position will be responsible for developing and coordinating materials needed for meetings and following up on multiple requests. This position will draft and compose letters and/or reports, take meeting minutes, arrange meetings, make reservations, travel, order supplies, food, and other duties as requested. This position will also be responsible for assisting with other senior leader’s calendars and tasks within UH Administration as needed.

Requirements

• Bachelor's degree or equivalent experience.
• Two years’ experience in an administrative capacity is required.
• Sound judgment and the ability to prioritize.
• Ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action.
• Competence in technical, interpersonal, educational and cognitive skills required to meet essential job functions.

Nice To Haves

• 2 years of relevant experience preferred.
• Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired.

Responsibilities

• Coordinate and manage administrative activities of The Ohio State University Hospital under the direction of the Administrator and Administrative Directors.
• Effectively communicate across internal and external organizations while working with staff and management across multiple departments and hospitals.
• Provide assistance to other senior leaders within UH Administration, dealing with highly confidential matters.
• Oversee office matters relating to facilities and supplies.
• Coordinate and manage day-to-day activities, travel, calendars, and projects supporting the Administrator and Administrative Directors.
• Develop and coordinate materials needed for meetings and follow up on multiple requests.
• Draft and compose letters and/or reports.
• Take meeting minutes.
• Arrange meetings.
• Make reservations and travel arrangements.
• Order supplies and food.
• Assist with other senior leader’s calendars and tasks within UH Administration as needed.

Benefits

• An array of retirement plan options, each with a generous employer contribution.
• Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
• Paid vacation and sick leave, including short and long-term disability and paid parental leave.
• Get the most out of the Public Service Loan Forgiveness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive