Associate Director, Strategic Sourcing & Contracting

MacroGenics, Inc.•Rockville, MD

3d•Onsite

About The Position

The Associate Director of Strategic Sourcing & Contracting will support the Clinical Development budgeting process and closely manage the department budget including accruals and forecasts for ongoing studies in collaboration with Finance and the clinical study teams. He/she is also responsible and responsible for execution, management and oversight of all outsourcing and contracting activities within the product portfolio. He/she will ensure adherence to compliance, financial, strategic sourcing, operational, and legal standards and goals, including accurate budget management for internal stakeholders and their projects, studies and initiatives. This position will have a direct impact on efficiencies through establishing and maintaining quality service provider relationships via defined selection, negotiation, contracting, and oversight practices. He/she is expected to create and foster a network of contacts and relationships with assigned stakeholders and service provider organizations.

Requirements

Bachelor’s degree in either life sciences or business or related degree.
Minimum of 8 years of experience with a focus on developing and overseeing clinical budgets, and contracts with clinical outsourcing vendors in the pharmaceutical/biotech industry
Several years of experience negotiating, administering, extending, terminating and re-negotiating contracts
At least two years of experience supervising, leading and developing direct reports
Ability to influence without direct authority
Results driven with demonstrated successful outcomes
Ability and desire to work well with diverse employees and customers in a cooperative and friendly manner
Ability to handle multiple tasks and priorities in a fast-paced environment with awareness of deadlines
Excellent written and verbal communications skills
Proficiency in the use of Microsoft software (word processing, email, spreadsheet, database, and Internet)
Advanced skills using Excel and the ability to learn other database tools as needed
Ability to coordinate multiple group efforts within the company to achieve objectives
Excellent organizational and problem solving skills
Ability to identify processes needing improvement, and to recommend improvements
Relational understanding of the critical path of drug development process
Strong attention to detail and organization
Working knowledge of various contract types and complexity levels
Knowledge of clinical development financial principles including cash flow neutrality, payment schedules, costing systems, relational costs
Team player, collaborative, relationship oriented
Solid coaching skills that drive performance

Nice To Haves

Prior experience in related work

Responsibilities

Build partnerships within clinical and associated leadership, program management, legal, finance, and other departments as appropriate to ensure that outsourcing and contracting needs are met and handled in an optimal and efficient manner.
Lead vendor selection, qualification, and RFP process to ensure that the vendors meet the appropriate criteria. This includes working with all internal stakeholders (including IT, finance, CQA, and Legal) to assure that they have properly identified and outlined services and/or deliverables to be outsourced.
Manage Vendor Governance meetings where performance metrics will be reviewed to ensure appropriate vendor oversight, vendors are meeting expectations, and review progress against contract. Where appropriate, SS&C and the respective Clinical Department to engage with CQA and/or Legal.
Ensure all contracts, including those of any direct reports, contain detailed work specifications and adhere to internal policies in advance of contracting.
Facilitate issue escalation related to timelines, budgets, and performance with the vendor partners and internal stakeholders.
Manage vendor budgets with the intent to implement and manage appropriate reporting standards, controls and status reporting mechanisms for various types of large contracts, such as CROs, Central Labs, ECGs and others as requested.
Provide business recommendations with respect to outsourcing options, cost effectiveness of various purchasing options, time constraints of various options, and other contingencies which impact program success or risk to the organization.
Collaborate closely with Finance to ensure prompt and accurate communication of budgets, accruals and forecasts and to address and/or resolve any budgetary or expense errors or other issues. In collaboration with Finance colleagues, troubleshoot budgetary, invoicing, change in scope and other related issues as needed.
Meet with study managers, functional managers, and QA as needed to ensure vendors are meeting expectations and review progress against contract. Ensures that expectations within and between organizations with regard to establishing costs, budgeting and reporting, invoicing, turnaround times, contractual documentation and approach, payment schedules and other business practices are established and managed.
Create and maintain outsourcing SOPs, templates, and trackers.
Negotiate final scopes of work, pricing, and payment schedules with input from functional stakeholders in development, finance and legal. Negotiate change orders and ensure providers adhere to contract terms.
Develop, coach, and lead new team members to be focused on supporting the clinical group.
Engage in other contracts within MacroGenics, regardless of department, and provide support as needed, included but not limited to the areas listed above.