Associate Director, Promotional Project Management

MJH Life Sciences® • Cranbury, NJ

1d • Hybrid

About The Position

MJH Life Sciences is seeking an Associate Director, Project Management to lead the successful execution of complex, cross-functional initiatives across the organization. This role will drive operational excellence, set and scale project management standards, and develop a high-performing team of project managers, with a focus on delivering quality outcomes for clients and internal stakeholders. The ideal candidate is a strategic leader who takes full ownership of execution, builds sustainable systems, and leverages tools, including AI, to ensure teams are moving, risks are visible, and results are on track.

Requirements

• 5 or more years of project management experience with demonstrated success leading complex, cross-functional initiatives in a fast-paced environment.
• Proven experience leading and developing direct reports, with a track record of building accountable, high-performing teams.
• An AI-native mindset: actively use tools such as ChatGPT, Claude, or AI-powered project management platforms to improve planning, communication, and execution, and be able to speak to the measurable impact.
• Exceptional communication skills — written and verbal — with the ability to engage, align, and influence stakeholders at every level.
• Strong strategic thinking and problem-solving capabilities, with the ability to manage conflict, negotiate effectively, and build consensus.
• High level of organization and attention to detail, with the discipline to maintain standards across multiple simultaneous workstreams.
• Proactive mindset and a strong sense of ownership.
• Proficiency in Workfront or similar project management tools.
• Advanced working knowledge of Microsoft Office.
• Familiarity with Adobe PDF tools and virtual collaboration platforms including Zoom and Microsoft Teams.

Nice To Haves

• Experience in pharmaceutical, healthcare, or regulated environments, including familiarity with medical, legal, and regulatory review processes.
• Bonus: examples of AI-driven workflows, templates, or systems built to improve project execution at scale.

Responsibilities

• Lead end-to-end project execution across multiple product lines (Digital, Print, Video, Virtual Events, Custom initiatives), ensuring alignment with strategic goals and uncompromising delivery standards.
• Use AI tools to improve project tracking, risk identification, status reporting, and team communication, building AI-assisted workflows to increase capacity and reduce manual overhead.
• Establish, maintain, and continuously improve standardized project management practices for consistency, efficiency, and quality at scale.
• Facilitate project kickoffs by aligning stakeholders, defining scope, and setting clear deliverables, timelines, and ownership.
• Develop and manage complex project timelines across cross-functional teams, proactively identifying and resolving risks, dependencies, and blockers.
• Lead internal and external status meetings, delivering clear updates on progress, risks, and KPIs to stakeholders.
• Build and maintain strong partnerships with shared service teams (Studio, Creative, Ad Operations, Content, Marketing, Events, Copy Edit, Circulation) for seamless coordination and high-quality outputs.
• Oversee virtual and in-studio production coordination, including recruitment, scheduling, logistics, and on-site execution.
• Drive adoption and effective use of project management platforms (e.g., Workfront) for tracking, communication, and reporting.
• Lead, mentor, and develop a team of project managers, managing workload allocation, performance, coaching, and professional development.
• Identify and implement process improvements to enhance efficiency, scalability, and team performance.
• Actively participate in leadership development initiatives to strengthen management and operational capabilities.

Benefits

• Hybrid work schedule
• Health insurance through Cigna (medical and dental)
• Vision coverage through VSP
• Pharmacy benefits through OptumRx
• FSA, HSA, Dependent Care FSA, and Limited Purpose FSA options
• 401(k) and Roth 401(k) with company match
• Pet discount program with PetAssure
• Norton LifeLock identity theft protection
• Employee Assistance Program through NYLGBS
• Fertility benefits through Progyny
• Commuter benefits
• Company-paid Short-Term and Long-Term Disability
• Voluntary Term Life and AD&D Insurance, plus Universal Life options
• Supplemental Aflac coverage: Accident, Critical Illness, and Hospital Indemnity
• Discounts and rewards through BenefitHub
• Eligible for annual company bonus program or commission incentive based on role.

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Education Level: No Education Listed