Associate Director, Project Management

Inizio Evoke • New York, NY

3d • Remote

About The Position

The Associate Director, Project Management is a strategic position overseeing a business unit consisting of one or more brands with a team of PMs. As an Associate Director, Project Management, you are able to switch seamlessly from day-to-day management of projects to high-level oversight of your brand(s) and cross-functional team(s), seeing both the details and the big picture. You understand that working smart is better than working hard, you are knowledgeable, flexible, and collaborative. This is a remote role supporting EST hours.

Requirements

• 6+ years of project management experience in a healthcare advertising agency environment

Responsibilities

• Manage key high-level complexity projects, requiring cross-agency and/or vendor support
• Develop and maintain brand-level planning and initiatives (Gantts, etc.)
• Provide direction to team on task and project priority, delegating within PM team as necessary
• Serve as a point of contact for the client, in close partnership with the account team, as the interface between client and agency for all project plans, budgets, and revisions
• Oversee legal/regulatory submissions, reviewing processes, and recommending adjustments to ensure the quality and consistency of submissions
• Be able to onboard clients to agency process, talk about risk identification and mitigation planning
• Leads development of annual scopes of work and change orders, partnering with cross-functional teams to align on key assumptions, feasibility and resource needs
• Develop and work with the PM team to develop solutions to mitigate risk
• Responsible for overall brand finances, including oversight of project estimates, forecasting, weekly budget tracking and reporting, client reconciliations, and reviewing all documentation generated by the PM team ahead of internal and client reviews
• Comfortable meeting with Dept heads to discuss campaign or business unit needs, challenges, or optimizations
• Have an awareness of resources assigned across brands managed, escalating concerns with resourcing to department leads and resource management partners
• Identify opportunities to adjust process for efficiencies both internally and externally
• Responsible for the oversight, growth and development of PM and Sr PM’s depending on team size and interest
• Serve as point of escalation for the PM and cross-functional team
• Monitor team utilization and re-allocate workload to balance as needed
• Provides onboarding and training of new PM team members, overseeing team development of materials that contribute to department learning and growth
• Regularly assess team skills, provide training and mentoring
• Support agency culture, directives, and collaborates with PMO and agency leadership to improve processes and workflows
• Contribute to new business efforts
• Learn, educate, and promote emerging technologies when planning client tactics

Benefits

• medical
• dental
• 401(k)
• tuition reimbursement
• flexible time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed