ASSOCIATE DIRECTOR FOR GRANTS MANAGEMENT

State of Illinois • Springfield, IL

6d • $52,000 - $62,000 • Hybrid

About The Position

The Associate Director for Grants Management is responsible for the financial administration, fiscal monitoring, and compliance oversight of Illinois Community College Board (ICCB)-administered grants. The position promotes compliance with applicable State and federal requirements and agency policies and procedures, supports consistent and effective grant administration, and provides technical assistance and guidance to ICCB staff and grantees. The Associate Director also supports development and implementation of standardized grant processes, internal controls, and systems that promote accountability, compliance, and effective stewardship of grant funds.

This position is grant-funded and contingent on continued grant funding. Employment is limited to the duration of the grant and may end if funding is reduced, discontinued, or expires. The position is based at ICCB headquarters in Springfield, Illinois, with attendance at headquarters required as operationally necessary. The schedule is Monday through Friday, with weekend work as operationally needed; minimal travel may be required.

The Illinois Community College Board offers employee insurance options, vision insurance at no cost, dental insurance, eligible participation in the State University Retirement System, tuition waivers, and paid holidays, vacation, sick, and personal time.

Requirements

• Bachelor's degree in business administration, accounting, finance, economics, or a field related to the position.

Nice To Haves

• Five years of progressively responsible professional experience in accounting, finance, grants management, contract administration, or a closely related field.
• Experience with grant administration, financial management, monitoring, and applicable State and federal grant requirements.
• Experience using grant management, project management, or other financial or administrative information systems, as well as Microsoft Office applications.
• Knowledge of or experience with the Illinois Community College System.
• Ability to communicate effectively, orally and in writing.
• Ability to work independently, exercise sound professional judgment, manage multiple priorities, and meet established deadlines.

Responsibilities

• Administer the financial and compliance components of ICCB grant programs in accordance with applicable federal and State requirements, including GATA, and agency policies and procedures.
• Maintain ICCB grant opportunities and required information in the State's Catalog of State Financial Assistance and other grant management systems.
• Coordinate preparation, execution, organization, and maintenance of grant documents, including agreements, intergovernmental agreements, amendments, budgets, exhibits, and closeout documentation.
• Review grant budgets, expenditure reports, invoices, budget modifications, closeout reports, and other financial documentation for accuracy, completeness, allowability, and compliance; approve or process documents in accordance with agency procedures.
• Conduct fiscal monitoring of ICCB grant recipients and review financial records and supporting documentation as appropriate.
• Identify and follow up on delinquent reports, questioned or unsupported expenditures, unspent balances, refunds, and other financial compliance issues; coordinate corrective action and resolution as appropriate.
• Communicate with grantees about fiscal reporting, financial monitoring, budget requirements, grant closeout, repayment of grant funds, and financial compliance matters.
• Maintain complete and accurate grant financial and compliance records to support oversight, monitoring, reporting, and audits.
• Prepare and provide periodic financial and compliance information to program staff and agency management regarding expenditures, available balances, reporting status, monitoring, and fiscal risks.
• Assist with internal and external audits, compliance examinations, and reviews, including preparing requested documentation and following up on findings or corrective actions.
• Develop, implement, maintain, and periodically update grant administration, financial monitoring, and compliance policies, procedures, guidance, and internal controls.
• Develop and maintain standardized grant templates, forms, checklists, and other tools, including applications, budgets, NOFOs, financial reports, agreements, amendments, and exhibits.
• Review grant administration and monitoring processes and recommend improvements to consistency, efficiency, accountability, and compliance.
• Provide technical assistance, training, and guidance to ICCB staff and grantees regarding GATA, the statewide grants management system, fiscal requirements, grant procedures, and applicable federal and State requirements.
• Maintain knowledge of changes in federal and State grant requirements and assist in implementing necessary changes to agency policies, procedures, systems, and grant documents.
• Collaborate with ICCB program, fiscal, information technology, and other staff to support consistent grant administration and financial oversight.
• Support implementation, maintenance, and continuous improvement of the statewide grants management system and related agency processes.
• Participate in agencywide grants management, monitoring, compliance, training, and process-improvement initiatives.
• Serve as a liaison with grantees, State agencies, and other external partners on grant administration, financial compliance, and related operational matters.
• Perform other duties as assigned, which may include minimal travel.

Benefits

• Employee insurance with competitive premiums and flexible medical coverage options
• Vision insurance at no cost
• Dental insurance available
• Eligible participation in the State University Retirement System, which offers medical insurance upon retirement
• Tuition waivers for continued educational goals
• Paid holidays, earned vacation, sick, and personal time

What This Job Offers

• Job Type: Full-time
• Career Level: Director