Associate Director For Grants Management

State of Illinois • Henderson, WA

4d • Hybrid

About The Position

The Associate Director for Grants Management is responsible for the financial administration, fiscal monitoring, and compliance oversight of Illinois Community College Board (ICCB)-administered grants. The position promotes compliance with applicable State and federal requirements and agency policies and procedures, supports consistent and effective grant administration, and provides technical assistance and guidance to ICCB staff and grantees. The Associate Director also supports the development and implementation of standardized grant processes, internal controls, and systems that promote accountability, compliance, and effective stewardship of grant funds.

This position is grant-funded and contingent upon continued availability of grant funding. Employment is limited to the duration of the grant and may end if funding is reduced, discontinued, or expires. The position is headquartered in Springfield, Illinois, and requires reporting to headquarters as operational needs dictate. The schedule is Monday through Friday, with weekend work as operationally needed; minimal travel may be required.

Applicants must submit a detailed resume/CV and transcripts. The civil service examination is based on application materials and supplemental-question responses. Employment is contingent upon successfully completing the required criminal background investigation and, if applicable, employment history review.

Requirements

• Bachelor's degree in business administration, accounting, finance, economics, or a field related to the position.
• Ability to communicate effectively, both orally and in writing.
• Position requires reporting to headquarters as needed based on operational requirements.
• Applicants must submit a detailed resume/CV and transcript(s).

Nice To Haves

• Five years of progressively responsible professional experience in accounting, finance, grants management, contract administration, or a closely related field.
• Experience with grant administration, financial management, monitoring, and applicable State and federal grant requirements.
• Experience using grant management, project management, or other financial or administrative information systems, as well as Microsoft Office applications.
• Knowledge of or experience with the Illinois Community College System.
• Ability to work independently, exercise sound professional judgment, manage multiple priorities, and meet established deadlines.

Responsibilities

• Administer financial and compliance components of ICCB grant programs according to federal and State requirements, including GATA, and agency policies and procedures.
• Maintain ICCB grant opportunities and required information in the State's Catalog of State Financial Assistance and other applicable grant management systems.
• Coordinate preparation, execution, organization, and maintenance of grant documents, including agreements, intergovernmental agreements, amendments, budgets, exhibits, and closeout documentation.
• Review grant budgets, expenditure reports, invoices, budget modifications, closeout reports, and other financial documentation for accuracy, completeness, allowability, and compliance; approve or process them under agency procedures.
• Conduct fiscal monitoring of grant recipients and review financial records and supporting documentation to evaluate compliance with grant requirements.
• Identify and follow up on delinquent reports, questioned or unsupported expenditures, unspent balances, refunds, and other financial compliance issues; coordinate corrective action and resolution as appropriate.
• Communicate with grantees about fiscal reporting, financial monitoring, budget requirements, grant closeout, repayment of funds, and resolution of financial compliance matters.
• Maintain complete and accurate grant financial and compliance records supporting oversight, monitoring, reporting, and audits.
• Prepare periodic financial and compliance information for program staff and agency management regarding expenditures, available balances, reporting status, monitoring activities, and fiscal risks.
• Assist with internal and external audits, compliance examinations, and other reviews, including preparing requested documentation and following up on findings or corrective actions.
• Develop, implement, maintain, and periodically update written policies, procedures, guidance, and internal controls for grant administration, financial monitoring, and compliance.
• Develop and maintain standardized grant templates, forms, checklists, and other tools, including applications, budgets, NOFOs, financial reports, agreements, amendments, and exhibits.
• Review grant administration and monitoring processes and recommend improvements that promote consistency, efficiency, accountability, and compliance.
• Provide technical assistance, training, and guidance to ICCB staff and grantees on GATA, the statewide grants management system (GMS), fiscal requirements, grant procedures, and applicable federal and State requirements.
• Monitor changes in federal and State grant requirements and assist with implementing necessary changes to ICCB policies, procedures, systems, and grant documents.
• Collaborate with ICCB program, fiscal, information technology, and other staff on consistent and effective grant administration and financial oversight.
• Support implementation, maintenance, and continuous improvement of GMS and related agency grant processes.
• Participate in agencywide grants management, monitoring, compliance, training, and process-improvement initiatives.
• Serve as a liaison with grantees, State agencies, and other external partners regarding grant administration, financial compliance, and related operational matters.
• Perform other duties as assigned, which may include minimal travel.

Benefits

• Competitive employee insurance premiums and flexible medical coverage options.
• Vision insurance included at no cost.
• Dental insurance available.
• Eligible employees participate in the State University Retirement System (SURS), which offers medical insurance upon retirement.
• Tuition waivers for continued educational goals.
• Paid holidays, earned vacation, sick, and personal time.

What This Job Offers

• Job Type: Full-time
• Career Level: Director