Associate Director, Committee Management

College Board•New York, NY

4d•$70,000 - $95,000•Hybrid

About The Position

The Associate Director, Committee Management owns the end-to-end operational experience of the Advisory and Development Committees that support new AP course and exam development. The role manages committee recruitment support and onboarding, contracting, communications, meeting and travel planning, on-site execution, payments and honoraria, and offboarding. The Associate Director establishes documented, repeatable, scalable operations as the new course portfolio grows. Reporting to the Senior Director, New Course Design Operations, the role works closely with course leads, project managers, and partners in Procurement, Legal, Finance, and Program Enablement. It is an execution-focused position requiring strong judgment, exceptional attention to detail, and a service orientation toward committee members and internal partners. The position is hybrid and requires onsite work in the New York office when committee meetings are held there. Some weeks require occasional evening and weekend support, including approximately 8–12 weekend meeting days per year. Travel may be required up to 6–8 times per year. The role may involve extended periods of standing during onsite meetings and occasional lifting of materials and supplies weighing up to 25 pounds.

Requirements

5–8 years of experience in operations, event and meeting management, or committee/program coordination, managing complex, high-volume, deadline-driven work with multiple stakeholders.
Experience establishing new processes, systems, and documentation, and comfort navigating ambiguity in a growing team.
Experience managing contracting, payments, or other financial coordination workflows, with strong fiscal responsibility and accuracy.
Experience planning and executing in-person meetings or events, including venue and hotel contracting, vendor coordination, catering, and onsite troubleshooting.
Exceptional organizational skills and attention to detail, disciplined follow-through, and ability to manage multiple workstreams while maintaining quality and pace.
Excellent customer service orientation, diplomacy, discretion, and grace when interacting with external committee members, senior leaders, and colleagues at all levels.
Strong judgment, including knowing when to resolve issues independently and when to escalate.
Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and SharePoint.
Bachelor's degree required.
Ability to support in-person committee meetings in the New York office and availability for some evenings and weekends, approximately 8–12 weekend meeting days per year.
Ability to travel up to 6–8 times per year as required.
Authorization to work in the United States.
Passion for expanding educational and career opportunities and mission-driven work.
Curiosity and enthusiasm for emerging technologies, willingness to experiment with and adopt AI-driven solutions, and ability to learn and apply digital tools independently and proactively.
Clear and concise written and verbal communication skills.
Learner's mindset and commitment to growth, welcoming diverse perspectives, giving and receiving timely, respectful feedback, and continuously improving through iterative learning and user input.
Drive for impact and excellence, including solving complex problems, making data-informed decisions, prioritizing effectively, and improving through learning, user input, and external benchmarking.
Collaborative and empathetic approach to working across differences, fostering trust, and contributing to shared success.
Ability to stand for extended periods during onsite meetings and occasionally lift materials and supplies up to 25 pounds.

Nice To Haves

Smartsheet experience preferred.

Responsibilities

Own the end-to-end Advisory Committee lifecycle across the new course portfolio, including recruitment support, contracting, onboarding, communications, travel logistics, meeting preparation and execution, and post-meeting follow-up.
Manage committee contracts from distribution through execution, coordinating with Procurement, Legal, and Talent to ensure accuracy, compliance, and completion within required timelines.
Maintain accurate committee rosters and participation records as the source of truth for membership across courses in development.
Serve as the primary contact for committee member inquiries and provide a consistent, high-quality member experience.
Coordinate committee member onboarding and offboarding, including orientation materials, access provisioning, and recognition for departing members.
Plan logistics for in-person and virtual committee meetings, including scheduling, venue and hotel sourcing and contracting, catering, travel coordination, and pre-meeting communications.
Lead onsite execution of in-person committee meetings, including room setup, audiovisual coordination, materials, catering, and real-time issue resolution.
Coordinate meeting schedules and logistics with course leads and project managers to align with course and exam development timelines and milestones.
Anticipate and resolve scheduling conflicts and logistical issues across committees with overlapping calendars.
Gather post-meeting feedback and apply lessons learned to future planning.
Manage intake, tracking, and processing of committee payments, honoraria, and expense reimbursements, ensuring accuracy, completeness, and timely submission.
Partner with Finance, Procurement, and external vendors to resolve payment and contracting issues and coordinate across systems.
Track committee-related spending against budget and flag risks, discrepancies, or issues requiring leadership attention.
Maintain organized documentation and follow organizational policies and procedures to support fiscal stewardship.
Establish, document, and refine scalable processes, templates, timelines, and service standards for committee workflows.
Build and maintain trackers, dashboards, and schedules, such as in Smartsheet, to provide leadership with visibility into committee operations.
Organize and maintain shared documentation and knowledge resources so guidance remains current, accessible, and consistently used.
Identify workflow inefficiencies, redundancies, and gaps and implement improvements, including piloting approved AI-enabled tools.
Support in-person committee meetings in the New York office, with occasional evening and weekend availability.
Travel up to 6–8 times per year as required.