Associate Director, Clinical Trial Recruitment

Axsome Therapeutics•New York, NY

3d•$160,000 - $185,000•Onsite

About The Position

Axsome Therapeutics is seeking an Associate Director, Clinical Trial Recruitment, to lead strategic recruitment and retention initiatives across its portfolio of clinical studies. The role collaborates with cross-functional teams to identify recruitment challenges and implement solutions, and oversees and develops the Clinical Trial Recruitment Team. It is based at the company’s New York City headquarters and requires onsite work at least three days per week, specifically Monday, Tuesday, and Thursday. Fully remote candidates will not be considered.

Requirements

Bachelor’s degree in life sciences, health care, or a related discipline.
At least 8 years of experience in patient recruitment at a biotech or pharmaceutical company, clinical research organization, or patient recruitment vendor.
Digital marketing experience.
Experience managing direct reports and teams.
Experience developing and managing recruitment and retention strategies for Phase I–IV studies.
Ability to work onsite Monday, Tuesday, and Thursday; fully remote candidates will not be considered.
Knowledge and understanding of FDA, GCP, and ICH guidelines.
Knowledge and understanding of other Clinical Trial Operations functions.
Strong organizational and communication skills; ability to work independently and as part of a team and interact comfortably with vendors, investigational sites, and advocacy groups.
Experience creating recruitment materials and managing digital advertising campaigns.
Experience tracking and managing project budgets.
Ability to multitask in a fast-paced small-company environment and adjust workload as priorities change.
Willingness and ability to fill functional gaps in a growing organization.
Experience mentoring and participating in knowledge-sharing with cross-functional teams.
Ability to proactively identify potential problems and propose solutions.
Experience developing team onboarding materials and training team members.
Experience managing the performance and development of direct reports.
Experience authoring and developing standard operating procedures and work instructions.

Nice To Haves

Master’s degree.
Previous experience as a Clinical Trial Coordinator.
Knowledge of clinical trial systems such as ePro, CTMS, and recruitment and retention portals.

Responsibilities

Remain available to perform technical recruitment and retention tasks, including creating and reviewing study-specific recruitment materials, managing central recruitment campaigns, contacting underperforming study sites, monitoring enrollment metrics, and communicating feedback to the clinical team.
Develop and lead study-specific patient recruitment and retention initiatives during study start-up, and prepare plans for active studies that outline strategies, risks, and solutions.
Identify and evaluate recruitment vendors offering innovative solutions, and oversee their selection and performance in collaboration with the clinical team.
Apply best practices and lessons learned across clinical studies.
Track, analyze, and present central recruitment campaign data; forecast recruitment metrics and return on investment when presenting proposed campaign budgets to clinical study teams.
Work with clinical sites and the clinical team to evaluate site-specific recruitment initiatives and their potential and return on investment.
Create opportunities to share recruitment and retention knowledge across cross-functional teams.
Mentor direct reports, conduct performance reviews, and assist with goal setting.
Oversee the Clinical Trial Recruitment Team and delegate studies to team members.
Identify inefficiencies and implement process improvements.
Lead the revision and development of applicable standard operating procedures and work instructions.
Track interactions with site study teams and alert the clinical team to successes and potential risks.
Participate in Booster Visits to discuss recruitment and retention, as applicable.
Develop and manage recruitment and retention budgets for new studies and maintain budget oversight across all clinical studies.
Meet with cross-departmental team leads to discuss successes, areas for improvement, and team-building opportunities.
Collaborate with Corporate Communications, Patient Advocacy, and/or Legal on recruitment strategies and potential synergies; develop and trademark study logos and brands as appropriate; and monitor the competitive landscape for factors that may affect recruitment.
Create standardized recruitment and retention processes for study start-up, active studies, and study close-out.