Temporary Associate (Admin), CSI Academy

American Association of Critical Care Nurses • Aliso Viejo, CA

7d • $29 - $32

About The Position

The Associate, CSI provides routine administrative support to the department and assists with day-to-day activities that support department operations. The position is responsible for completing assigned administrative tasks accurately and in a timely manner while following established procedures and instructions.

Requirements

• Basic to strong verbal and written communication skills.
• Basic to strong computer skills and proficiency with commonly used business applications, including word processing, spreadsheets, databases, email, and other software as required by the department.
• Accurate, detail-oriented, and organized.
• Ability to follow established procedures, instructions, and processes.
• Ability to prioritize and complete assigned tasks within established timelines.
• Ability to maintain accurate records and information.
• Ability to communicate effectively and professionally with department team members.
• Ability to learn department-specific processes, systems, and responsibilities.
• Ability to ask questions and seek guidance when needed.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Proficiency in Google Suite, Microsoft Office Suite, and Zoom.
• Minimum 3 years of administrative, clerical, customer service, or related experience; equivalent combination of education and experience may be considered.
• Experience performing administrative, clerical, data entry, or other office support tasks preferred.
• Previous experience interacting with internal and/or external customers or stakeholders.
• Demonstrated experience managing multiple priorities.
• Satisfactorily complete a background check clearance.
• Provide proof of eligibility to work in the U.S.
• Must be authorized to work for any employer in the U.S.

Responsibilities

• Provides routine administrative support to the department and department team members.
• Completes assigned administrative tasks in accordance with established procedures, instructions, and timelines.
• Prepares, organizes, and distributes routine documents, correspondence, forms, and other materials.
• Enters, updates, and maintains information in department systems, databases, spreadsheets, and other records, as applicable.
• Organizes and maintains department files, records, documents, and other information in accordance with established practices.
• Assists with scheduling meetings, appointments, and other department activities, as applicable.
• Assists with meeting preparation, including preparing materials, organizing documents, reserving meeting space, and other routine administrative needs.
• Assists with routine data entry, tracking, and preparation of reports or spreadsheets.
• Processes routine administrative requests and follows established procedures to complete assigned tasks.
• Assists with routine correspondence, communications, and follow-up as directed. This includes both internal and external communication.
• Provides basic support for department purchasing and financial activities, as applicable, including submitting or processing routine documentation, invoices, expense reports, or purchasing requests.
• Assists with such things as travel arrangements, expense reporting, and other routine administrative activities, as applicable.
• Assists with organizing and maintaining supplies, materials, and other department resources.
• Uphold the organization’s talent philosophy and values.
• Performs other duties as assigned.
• Provides routine general administrative support to the CSI department.
• Responds to routine administrative questions and requests within established procedures and refers questions outside the scope of assigned responsibilities to the appropriate team member.
• Create and maintain team HWEAT/OLBI survey accounts in NetForum using established procedures.
• Create staff polls as requested using established tools and processes.
• Create and organize new cohort folders in SharePoint according to established department procedures.
• Provide basic backup technical assistance to team members and escalate issues as appropriate.
• Organize and maintain files on the R drive according to established department procedures.
• Prepare cohort schedules and coordinate Zoom meeting logistics for cohorts.
• Initiate and update established cohort end-of-program report templates.
• Enter, organize, and maintain cohort end-of-program data in SmartSheet using established processes.
• Coordinates with faculty and identified vendors to place cohort food orders.

Benefits

• generous paid time off
• low-cost health plans for medical and mental health services
• dental
• vision
• company paid life and short-term disability insurance
• a variety of other benefits
• retirement savings program with employer matching and additional company contribution
• alternative and flexible work arrangements

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed