Associate Community Administrative Assistant

Poor Handmaids of Jesus Christ•Donaldson, IN

4d•$19 - $20•Hybrid

About The Position

The Center at Donaldson places a high priority on incorporating its four core values into the daily performance of job responsibilities and leadership skills. These values are: community, dignity and respect for all, openness to the Spirit, and simplicity. This role involves general clerical/secretarial work, assisting in streamlining processes, and maintaining databases and contact lists for Associate Members, Sisters, and Fiat Spiritus Members. The position is responsible for preparing seasonal and quarterly mailings, assisting with Associate events, and developing necessary materials. It also involves maintaining Associate Office Archive files, assisting with the Associate Newsletter, and preparing data or reports upon request. The role requires taking an active interest in the Associate Community's well-being, reacting to challenges, anticipating needs, and maintaining efficient communication between offices. The position requires flexibility, adaptability, and a professional attitude in a fast-paced environment, including the ability to work effectively remotely. Other duties as assigned.

Requirements

High school education is required with training and/or significant experience in secretarial/administrative assistant responsibilities.
Prior office experience required.
Excellent computer skills required.
Ability to relate to others on a frequent basis.
Must possess excellent written and verbal communication skills.
Ability and willingness to self-initiate and self-direct tasks.
Must be able to work with minimal specific instructions.
Excellent organizational skills and the ability to handle multiple tasks.
Must have a high degree of interpersonal skills.
Attention to detail and accuracy when working with numbers and minute details such as email addresses, dates, calculations, and record keeping.

Nice To Haves

Graphic design experience preferred.
Experience, familiarity or willingness to learn google docs, outlook, power point, canva and excel.

Responsibilities

General clerical/secretarial work as needed/requested.
Assists in streamlining processes as requested.
Maintains up to date database of all Associate Members, including communicating changes to appropriate departments.
Maintains an up-to-date contact list of all Associates, Sisters, and Fiat Spiritus Members in collaboration with the province leadership office through shared files (Annual directory, calendar or other as assigned).
Responsible for preparation of seasonal mailings and personal greetings from the Associate Office.
Organizes and prepares the quarterly mailings, or other mailings as assigned.
Assist with the preparation of Associate events as directed and assigned.
Assists with development and design of necessary materials as requested.
Maintain Associate Office Archive files with summaries according to recommendations from Notre Dame Archive Office for ease of tracking.
Assists in Quarterly Associating News
Assists in maintaining/preparation of data or reports upon request.
Takes an active interest in the Associate Community’s well-being and procedures for the betterment and success of the Community at-large.
Reacts to challenges, exhibits ability to anticipate needs and prioritization.
Engages thorough and consistent communication between Director’s primary office and onsite office.
Works efficiently with flexibility and adaptability handling a fast-paced work environment.
Is flexible and adaptive in prioritizing the office needs regarding working remotely.
Displays professional attitude and behavior.
Other duties as assigned.