Associate, Center for Corporate Diplomacy

Meridian International Center•Washington, DC

2d•$22 - $23•Hybrid

About The Position

The Associate, Corporate Diplomacy supports department initiatives including donor cultivation, event implementation focused on private-sector programming, and general team administration. Under the supervision of the Associate Director, Corporate Diplomacy, the Associate provides administrative support for business development and prospecting, including preparing briefing memos, tracking donors, and conducting short-term research. The role also supports the Center for Corporate Diplomacy team with financial reconciliations, scheduling, and general operating duties. The position is located in Washington, D.C., and employees must reside in Maryland, the District of Columbia, or Virginia. The role may work partially remotely until further notice. The Center for Corporate Diplomacy produces approximately 30 events annually, primarily in person, with occasional hybrid, virtual, or evening events.

Requirements

Undergraduate degree.
Any combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position.
Understanding of and interest in nonprofit development and fundraising activities.
Event planning and customer service experience.
Strong writing skills, including experience writing varied correspondence such as solicitation letters, thank-you notes, and briefings.
Familiarity with staffing events, including registration, ushering, and logistics.
Excellent phone and interpersonal skills.
Strong organizational skills, attention to detail, and demonstrated ability to prioritize multiple concurrent projects.
Strong intercultural communication skills, maturity, cultural sensitivity, and tact when working with individuals from around the world.
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, as well as Outlook and Teams.
Must reside in Maryland, the District of Columbia, or Virginia.

Nice To Haves

Experience with Canva, Zoom, and Salesforce is helpful.

Responsibilities

Provide logistical and administrative support for donor cultivation, including preparing briefing materials, scheduling meetings, drafting follow-up communications, and coordinating with internal teams.
Support corporate donor stewardship by tracking touchpoints, preparing reports and updates, coordinating internal strategy meetings, and drafting correspondence.
Research potential corporate donor prospects and maintain accurate records in Meridian’s CRM/database to support corporate engagement programs, including the Corporate Council.
Draft, send, and track program correspondence, including speaker and event invitations, confirmations, and thank-you notes.
Manage RSVP lists across platforms such as Salesforce, Excel, and Splash, ensuring accuracy and follow-up.
Support day-of execution and production of programs organized or implemented by the Center for Corporate Diplomacy team.
Maintain program data and event websites, including event details, registration functionality, post-event summaries, past event descriptions, and stakeholder biographies.
Coordinate program logistics with the Meridian Events team and collateral, invitations, and social media content with the Meridian Communications team.
Process incoming gifts, reconcile them accurately with the Finance team, and prepare donor acknowledgment letters promptly.
Maintain and clean the Salesforce database, updating donor contact records, opportunities, campaigns, affiliations, and dashboards.
Research diplomacy-related topics and Meridian-related matters to contribute to written content.
Manage the calendar and scheduling for the Vice President – Center for Corporate Diplomacy, and prepare a weekly report on upcoming donor and partner meetings and key program and proposal deadlines.
Attend meetings as needed for Center for Corporate Diplomacy leadership and distribute notes that summarize discussions for the team.
Maintain organized, up-to-date shared content folders, such as SharePoint.
Complete organizational administrative responsibilities on time and meet administrative deadlines.
Perform other duties as assigned.