Associate Business Specialist

Brookhaven National Laboratory•Ridge, NY

1d•$79,850 - $115,800•Onsite

About The Position

The Associate Business Specialist supports the Computing and Data Sciences (CDS) Business Office within Brookhaven National Laboratory’s Business Operations Office. The position provides financial, budget, procurement, and contract-administration support for CDS projects and operations, working with the CDS Business Operations Manager, Business Specialists, scientific staff, technical staff, and other business personnel. Duties include supporting proposals and Field Work Proposals, project cost planning and monitoring, financial reporting and analysis, purchase requisitions and invoices, procurement and subcontract tracking, contract documentation, year-end accruals, and annual budget submissions. The role is full-time and onsite. Candidates must be able to obtain and maintain a DOE Uncleared Personal Identity Verification (UPIV) credential; visa sponsorship is unavailable.

Requirements

Bachelor’s degree in accounting or finance/business, or equivalent experience generally based on a 2:1 experience-to-college ratio.
Two years of related work experience.
Proficiency in Microsoft Office products, including intermediate proficiency in Excel.
Ability to review financial data and prepare meaningful financial reports.
Ability to work independently, establish goals with supervisory approval, and use independent judgment within policies and standards to complete projects.
Ability to establish positive working relationships at all levels.
Flexible, collaborative team approach and ability to work with scientific and business staff to accomplish objectives and resolve issues.
Ability to prioritize and effectively manage deadlines.
Ability to identify and resolve problems within the area of responsibility.
Ability to identify organizational resources and seek assistance when needed.
Effective oral and written communication skills.
Self-motivated, resourceful, and organized, with ownership of assigned work.
Demonstrated commitment to working safely, acting ethically, and taking personal accountability for operational excellence.
Ability to work at a computer and keyboard for extended periods.
Ability to maintain concentration and attention to detail to ensure accuracy.
Must be able to obtain and maintain a DOE Uncleared Personal Identity Verification (UPIV) credential.
Visa sponsorship is not available.

Nice To Haves

Familiarity with PeopleSoft and ability to generate queries and reports.
Knowledge of Brookhaven National Laboratory financial systems, policies, and procedures.
Experience with Microsoft Power BI or similar business intelligence and data visualization tools.
Experience with Workday.
Experience using artificial intelligence tools such as ChatGPT, Microsoft Copilot, or similar platforms.
Experience with financial planning, budgeting, forecasting, or project cost management.
Experience supporting procurements, contracts, or subcontracts.

Responsibilities

Support the CDS Business Operations Manager and Business Specialists with financial and business operations activities.
Support proposal preparation and provide financial support for CDS direct, indirect, and recharge projects.
Assist with maintaining and updating project cost plans, including personnel forecasts, procurements, and subcontract costs.
Prepare and process journal entries and assist with project closeouts.
Prepare monthly financial reports and ad hoc financial analyses and reports.
Support proposal and Field Work Proposal (FWP) budget development and preparation.
Assist with monitoring project costs, commitments, funding, and financial performance.
Collaborate with scientific, technical, and business staff to address financial and administrative needs.
Assist with special projects as needed.
Assist with the annual budget submission process, including preparation, review, and coordination of budget data.
Process purchase requisitions and assist end users in obtaining required supplies and services.
Review and process invoices for allowability and appropriate authorization, coordinating with Accounts Payable, Procurement & Property Management, and department personnel as needed.
Assist Business Specialists with monitoring, reporting, and tracking procurements and contracts through completion and closeout.
Assist Technical Representatives with Justifications for Non-Competitive Procurement (JNCP) and other contract-related requirements.
Maintain procurement and subcontract documentation, records, and tracking information to support timely follow-up and closeout activities.
Assist Business Specialists with year-end accrual activities, including identifying, reviewing, and tracking outstanding commitments and invoices.
Assist with special projects and other business operations activities as assigned.