Associate Business Manager

Alta E&I • Tempe, AZ

9d • Onsite

About The Position

The Associate Business Manager serves as an operational partner to Alta’s Tucson leadership and project managers. This growth-track business management role provides hands-on exposure to project operations, financial performance, forecasting, contracts, billing, team support, and the systems that support an engineering office. The position helps maintain project data, support financial reviews, assist with invoicing and work in progress (WIP), improve dashboards, coordinate with Accounting and HR, and provide leaders with timely, data-informed decision support.

The role is based in an in-person Tucson Geo office. Training is structured across the first 90 days, beginning with orientation and shadowing, followed by guided practice and progressively independent responsibility. By the third month, the Associate Business Manager is expected to be the primary operational resource for Tucson Geo, supporting WIP reviews, financial discussions, process improvements, project manager support, revenue tracking, forecasting, and issue resolution.

The position is intended for someone early in their business career who is curious, organized, detail-oriented, and interested in growing into a broader business management role. Alta describes opportunities for mentoring, continuing education, leadership exposure, professional organizations, and potential performance bonus eligibility as employees progress.

Requirements

• Strong attention to detail and a high level of ownership.
• Comfort working with numbers, reports, budgets, and project data.
• Excellent communication skills and ability to work with project managers, technical staff, Accounting, HR, and leadership.
• Strong Microsoft Office skills, especially Excel.
• Ability to prioritize, follow through, and stay organized in a fast-paced environment.
• A growth mindset, professional curiosity, and interest in developing into a broader business management role.

Nice To Haves

• Three to six years of related experience in business operations, finance, project administration, accounting support, HR coordination, construction or engineering administration, or a similar field.
• Experience with project management, accounting, dashboard, or CRM platforms.

Responsibilities

• Coordinate project setup, maintain accurate project data, monitor documentation, support project closeout, and help project managers stay organized and informed.
• Review project budgets, fee structures, burn rates, WIP, profitability, labor utilization, revenue trends, and performance against budget.
• Review invoices before submission, help resolve billing issues, identify change order opportunities, reduce aging WIP, and support timely revenue capture.
• Build and maintain customized dashboards, KPIs, and business analyses covering job profitability, margins by job type, return on assets, workload, and financial projections.
• Assist with contract review, purchase orders, subcontract agreements, certificates of insurance, vendor setup, billing requirements, and project records.
• Partner with leadership and HR on onboarding, professional development plans, mentoring, performance review coordination, and team culture.
• Identify workflow inefficiencies, standardize procedures, support company initiatives, and help reduce nonbillable leadership time.
• Help maintain customer information, support client strategy, and assist with data and follow-up that strengthen customer relationships.
• Learn Alta’s structure, Geo workflows, project lifecycle, BigTime, financial reporting, invoicing, contracts, proposals, WIP, and dashboard tools.
• Progress toward independently handling project setup, invoice review, WIP meetings, budget monitoring, project manager support, contract administration, and financial reporting.

Benefits

• Opportunity to enroll in company-sponsored medical, dental, vision, life, and long-term disability benefits.
• 401(k) plan.
• Seven paid company holidays.
• Accrual of up to 10 paid days off.
• Hands-on training, paid certifications, and mentorship.
• Professional development through mentoring, continuing education, leadership exposure, and professional organizations.
• Potential eligibility for performance bonus opportunities as career progresses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed