Associate Analyst - Facilities

Energy Transfer•Newtown Square, PA

22d

About The Position

A developmental role for someone interested in pursuing Facility Management that entails office space planning, vendor negotiations, actual vs budget expense management, office communications, etc.

Requirements

College graduate
0 - 2 years of experience
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Detail-oriented with a proactive approach to problem-solving.
Proficient in using office software (e.g., Microsoft Office Suite, Google Workspace).
Basic understanding of office equipment and technology.
Ability to work collaboratively with colleagues and other departments.
Willingness to take on additional responsibilities as needed.

Responsibilities

Plan for evolution of office space as employee count increases and needs change.
Plan for employee workstation layout revisions in Tango.
Oversee office moves when required.
Prepare annual expense budget for Ellis Facility by G/L account.
Conduct monthly actual vs budget expense analysis; track expenses; request accruals; forecast future month’s spending for Accounting group.
Communicate needs to vendors, obtain competitive bids for desired work, manage vendor relationships.
Plan annual holiday party and townhall events; Manage details of venue, menu, music, prizes, décor, guest list.
Review lease language when negotiating new or renewal office locations; check for landlord vs tenant responsibility when issues arise.
Write office-wide employee communications.
Communicate with management firm of owned building.
Manage invitations and RSVPs for company events.
Cover for receptionist two hours per day during lunch and mail distribution or when Yvette is on vacation.