Administrative Analyst - Facilities

Deschutes County Human Resources • Bend, OR

4d • $6,536 - $8,759 • Hybrid

About The Position

The Administrative Analyst will provide support to the Facilities management team for specific program administration, coordination, and some data management/analytics. Incumbent will administer the county's access control application, user permissions, and related system records in accordance with Facilities policies, approvals and security standards. They will administer the County's key access and asset control applications and records, including user/access configuration, audit support, reporting and data integrity; coordinating with Facilities staff responsible for physical key/asset custody and issuance. The Administrative Analyst will apply established County and Facilities procedures related to access control administration to support compliance with established security protocols. This position develops and maintains operational trackers, logs, and basic dashboards using Microsoft 365 tools (e.g., Excel, SharePoint/Teams filed structures) and SmartSheets as assigned.

Requirements

• Knowledge of or experience with: Principles and practices of records management, and project management.
• Customer service techniques for dealing with clients, in person and over the phone.
• Business and personal computer, and specialized software applications.
• Skill in: Organizing and managing administrative and technical services with minimum supervision.
• Working independently, maintaining composure and confidentiality, and working effectively in a high-pressure environment with changing priorities.
• Reviewing, correcting, researching, and maintaining complex public records.
• Reviewing, documents for accuracy, completeness, and compliance with requirements.
• Establishing and maintaining cooperative working relationships with co-workers.
• Bachelor’s degree in Business or Public Administration; AND three (3) years of experience; OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the essential functions of the job.
• Driving is a requirement for this position.
• Possession of or ability to obtain a valid Oregon driver's license within 30 days of hire date.
• Must have dependable transportation and be able and willing to drive throughout Deschutes County in sometimes adverse weather conditions.

Nice To Haves

• Direct administration experience with Lenel (OnGuard) or similar access control systems.
• Programming application systems experience.
• Experience with KeySystems, Traka or other key/asset control platforms.
• SmartSheets experience (building forms/workflows, maintaining sheets, reporting/dashboards).
• Experience supporting contracts and AP/receipting in a government or similarly controlled environment.
• Familiarity with Tyler systems used by the County (as applicable).

Responsibilities

• Support staff with problem resolution, research and data compilation and report preparation.
• Monitor, reviews and analyzes procedures, plans, processes, guidelines, and instructions to ensure compliance with polices.
• Participates in a variety of special administrative and operational projects and programs, including researching new programs and services, conducting analysis, assisting in development of procedures and implementing programs, and monitoring activities.
• Performs other duties as business needs necessitate.

Benefits

• Excellent County benefit package when eligible.
• Robust healthcare package covers medical, prescription, dental, and vision coverage at a minimal cost of $100 for employee only and $121 per month for employee plus dependents, which includes an innovative on-site clinic, pharmacy, and wellness and wellbeing services.
• Life insurance
• Retirement (PERS)
• Generous paid time-off (14-18 hours/month to start, pro-rated for part-time)
• Holidays
• Professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level