Associate Administrative Assistant

PepsiCo•Taunton, MA

12h

About The Position

The right candidate is a people-friendly, strong work ethic, flexible, organized and teachable person. He/she must be a good communicator, detail-oriented team player that possess a "Can Do" positive attitude.

Requirements

Bookkeeping and/or banking experience preferred
Must be proficient in data entry with knowledge of current computer software programs, especially Excel.
Demonstrate self-motivation and initiative
Must be well organized with the ability to multi-task and prioritize.
Must be willing to work in a team environment and have a positive work ethic.
Strong interpersonal skills, with significant attention to detail
Reliability and dependability are a must
Must be able to lift 5 lbs. to 15 lbs. consistently/Bend & Squat often

Responsibilities

Greet Client and/or Vendors
Answer and direct incoming calls in a professional and pleasant manner
Open, sort, and distribute mail and packages
General administrative support: Reporting, copying, filing, faxing, display board maintenance, mail, supplies etc.
Conference room management
Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization for payment.
Safety and Security Support as needed.
Prepares financial reports by collecting, analyzing, summarizing account information and communicating anomalies.
Maintains accounting ledgers by posting account transactions accurately and timely.
Verifies accounts/reports by reconciling statements/documents and transactions.
Resolves account discrepancies by investigating documentation; issuing stop payments if warranted, payments, or adjustments.
Maintains financial security by following internal accounting controls.
Contributes to team effort by accomplishing related results as needed.
Cashier back-up and support
Location support which includes but is not limited to uniform ordering, supply ordering and management support