Associate Administrative Assistant

PepsiCo•Grimes, IA

13h

About The Position

This role plays a critical role in supporting day-to-day site operations by delivering high-quality administrative, customer, and operational support. This role requires a high level of independence, adaptability, and professionalism. The ideal candidate is comfortable working in a fast-paced, operations-based environment, managing competing priorities, and collaborating with a diverse group of internal and external stakeholders.

Requirements

Demonstrated ability to multitask with urgency while maintaining accuracy and attention to detail.
Strong organizational, time-management, and prioritization skills in a fast-paced environment.
Exceptional attention to detail, follow-through, and accountability.
High level of professionalism with strong interpersonal and customer service skills.
Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Ability to work independently while effectively supporting a team environment.
High energy, proactive mindset, and willingness to take on a variety of responsibilities.

Responsibilities

Process accounts payable transactions in a timely and accurate manner using internal AP systems and/or purchasing cards.
Coordinate and manage shipping and receiving activities for the site.
Conduct weekly inventory reviews of office, breakroom, and maintenance supplies and ensure timely replenishment.
Maintain front reception areas and common spaces, ensuring a clean, organized, and professional appearance.
Support customer and supplier interactions, including visitor coordination, mail distribution, phone coverage, reporting, copying, and filing.
Serve as a primary administrative support resource for the local site team.
Provide logistical support for company meetings, site events, and diversity and engagement initiatives.
Manage meeting room scheduling and calendars.
Cross-train and provide coverage for settlement-related activities as needed.
Assist with printing and processing Hot Shot invoices.
Manage ad hoc requests, special projects, and additional administrative responsibilities as assigned.