Associate Admin Assistant

PepsiCo • Las Vegas, NV

2d • $39,500 - $63,100 • Onsite

About The Position

At PepsiCo, you’ll discover a place where our mission is to create smiles around the world. With a portfolio of more than 500 beloved brands including, Gatorade, Lay’s and Quaker, our work touches millions of people every day. At the heart of the company is a team of thinkers, creators, and problem-solvers who collaborate to innovate and turn ideas into action. Driven by innovation and a focus on creating joyful moments through food and drinks, our decisions are guided by consumer centricity, creating opportunities for our associates to do meaningful work and make a lasting impact in the communities we serve. Whatever your role, you’ll be part of a global community that values your ideas and empowers you to make an impact, on your career and on the world around you.

Requirements

• High School Diploma Required
• 2+ year experience Admin Support Consumer Goods Company
• Detailed knowledge and experience in Microsoft Excel, Word, PowerPoint, etc.
• Proficient typing skills
• Ability to become proficient in multiple IT applications
• Experience in prioritizing work and multi-tasking - Strong sense of urgency
• Outstanding organizational and follow-up skills — Discretion with sensitive information
• Excellent written and verbal communication skills
• Requires creative thinking and problem-solving skills with attention to detail
• Respects & values differences act with integrity and operate with justice
• Provide dedicated administrative support in a professional, confidential, and organized manner
• Strong analytical skills, decision-making skills and forethought to overt potential future issues
• Ability to verify deposits and prepare consolidated bank deposits daily
• Update the cashiering systems and analyze documents with customer-specific information
• Monitor email and phone calls; proactively respond to and/or coordinate issues
• Organize/maintain department files, both electronic and hard copy (moving files from inside office to secure storage outside).
• Daily interaction with all Functional Teams
• Maintain a high level of integrity and professionalism in handling confidential material daily
• Ability to work proficiently and calmly under pressure situations
• Administer specific applications/time-bound processes within multiple programs
• Work on special projects as necessary

Responsibilities

• Manage day to day sales administrative accountabilities including daily audits of route documents, bank deposit preparations and update cashiering system.
• Update and maintain several operating tools - POD Files, Coin Log, Bank Deposit Log, Driver Over & Short Log & Customer Overpayment Log.
• Cashier and reconcile Delivery and Full-Service Vending routes, utilizing SAP, banking applications and cash counting machines.
• Process remote check and money orders deposits, compiling of physical cash and coin deposits.
• Track over/short amounts in the SAP Program and communicate issues back to Driver/Sales Representatives or Delivery/Sales leadership.
• Complete cashiering documentation daily, which includes running and analyzing reports and maintaining activity logs.
• Maintain security of cash room. Serve as primary point of contact for armored car service.
• Serve as primary back up for Administrative peer's responsibilities including but not limited to settlement, accounts payable and reception.
• Manage, track and communicate various financial administrative controls.
• Location process owner for onboarding of new hire and transfer employees.
• Maintain confidentiality of documents and information.
• Monitor and support DOT & Driver Qualification Files compliance for location.
• Provide planning & execution support for company events such as team meetings and employee recognition opportunities.
• Perform task associated with location support responsibilities, including but not limited to customer/supplier interactions, visitors, mail, running reports, copying, filing, faxing and telephone support.
• Respond to email, phone, and direct messages in a timely and professional manner.
• Provide additional administrative support for location and/or market as assigned.

Benefits

• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED