Admin Assistant

HealthCareersInSask.ca • Middle Lake, SK

6d • Onsite

About The Position

The Administrative Assistant is responsible for coordinating key administrative, financial, and workforce functions within the organization. This role manages accounts receivable and accounts payable processes, staff scheduling coordination, reception services, and the day-to-day administration of the office. The position also provides confidential administrative support to the CEO and the Manager of Clinical & Resident Programs.

Requirements

• Minimum 3–5 years of experience in an administrative, financial, or office coordination role.
• Experience with accounts payable and receivable processes.
• Proficiency with Microsoft Office and financial software
• Ability to maintain confidentiality and professionalism
• Ability to work independently and collaboratively
• Applicants must upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position.
• Those being interviewed are required to bring a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search.

Nice To Haves

• Diploma or certificate in Business Administration, Accounting, Office Administration, or a related field preferred.
• Experience with staff scheduling systems is an asset.
• Experience working in healthcare, long-term care, or non-profit environments is considered an asset.

Responsibilities

• Manage accounts payable, including invoice verification, coding, entry, and timely payment processing.
• Manage accounts receivable, including invoicing, payment tracking, deposits, and follow-up on outstanding balances.
• Coordinate and maintain an electronic staff scheduling system in collaboration with department managers.
• Ensure schedules are accurate and in accordance with operational requirements and collective agreements where applicable.
• Manage daily office operations to ensure an organized and efficient workplace.
• Provide a welcoming and professional first point of contact for residents, families, staff, and visitors.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree