Associate Accountant

Rochester City School District•Rochester, NY

2d•$60,000 - $105,000•Onsite

About The Position

This is a senior level professional accounting position responsible for planning, developing, and participating in accounting procedures, supervising staff in one functional unit of a department to which assigned, and/or performing specific high-level accounting functions such as project accounting. Employees perform the more complex and responsible accounting functions of the unit. This title is distinguished from Principal Accountant in that supervising more than one functional unit is not performed. The employee reports directly to, and works under the general supervision of a Controller or other higher level staff member, with wide latitude allowed in the exercise of independent judgment regarding internal procedures, priorities and the resolution of accounting problems. General supervision may be exercised over an accounting and clerical staff. Does related work as required.

Requirements

Thorough knowledge of the principles, procedures and terminology of both general and governmental accounting
Thorough knowledge of the techniques of internal control
Good knowledge of third party reimbursement
Good knowledge of federal and state grant regulations
Good knowledge of audit procedures as defined by the federal government
Ability to design, implement and modify accounting systems
Ability to plan and develop accounting procedures
Ability to interpret state, federal and local government laws, rules and regulations pertaining to the preparation of financial records
Supervisory ability
Ability to prepare and analyze complex and accurate financial reports
Ability to utilize an automated accounting system and perform data entry
Ability to establish and maintain professional working relationships
Ability to communicate orally and in writing
Resourcefulness in solving accounting problems
Ability to perform accounting work accurately
Good judgment
Graduation from high school or possession of an equivalency diploma
Two (2) years paid full time or its part-time equivalent professional experience in auditing or accounting (with Masters in Accounting)
Three (3) years paid full-time or its part-time equivalent professional experience in auditing or accounting (with Bachelors degree in Accounting)
Three (3) years paid full-time or its part-time equivalent professional experience as defined in (A) above (with Masters degree in Economics, Finance, or Business Administration including a minimum of twelve (12) college semester credit hours in accounting courses)
Four (4) years paid full-time or its part-time equivalent professional experience as defined in (A) above (with Bachelors degree in Economics, Finance, or Business Administration including a minimum of eighteen (18) college semester credit hours in accounting courses)
An equivalent combination of education and experience as defined by the limits of (A), (B), (C) and (D) above
Professional experience in auditing or accounting shall not include account keeping, bookkeeping or other clerical financial or record keeping activities
Relevant college semester credit hours shall include no more than three (3) credit hours received for internships

Nice To Haves

Candidates who meet the minimum qualifications under (C) and (D) above must submit, at the time of application, a student or official copy of a college transcript or itemized list of course work and credits received.

Responsibilities

Supervises and/or participates in the development, posting and balancing of journal entries (e.g. accounts receivable and payable)
Supervises and/or reviews the preparation of financial records and reports, including interim and annual reports and annual financial statements
Assists in the development of governmental grant applications and in auditing existing grants
Performs accounting functions and fixed asset analysis
Develops accounting systems to ensure compliance with State laws regarding financial reporting
Creates, maintains and monitors capital project structure, plans and budget as submitted by operating departments
Addresses problems and recommends alternative solutions; develops and revises improved work procedure methods
Develops required fund schedules for the annual audit
Works with operating departments in monitoring and analyzing project costs
Performs monthly monitoring and analysis of trial balances and profit and loss (P/L) statements
Reviews cash requirements for periodic vendor payments and interdepartmental chargebacks
Processes claims for reimbursements relating to various projects
Reviews capital project funds for potential closing and performs the closing process when required
Serves as liaison in accounting matters with various departments or agencies
Updates financial system master data and chart of accounts
Performs testing and documenting system updates
Develops computer based programs on personal computer (PC) utilizing user oriented software languages to assist with meeting accounting needs
Serve as the District’s Accounting and functional lead for Oracle PPM for Grants, including project costing, billing, revenue, receivables, reconciliation, reporting, and financial closeout.
Reconcile PPM, Project Costing, payroll, indirect costs, and other grant financial activity to the General Ledger; research and resolve variances, rejected transactions, and suspense items.
Oversee grant revenue and accounts receivable accounting, including sponsor billing, reimbursement requests, FS-25s, cash management, deferred revenue, and related journal entries.
Review and reconcile grant expenditures, revenues, commitments, payroll costs, benefits, and indirect costs for accuracy and compliance.
Prepare accounting entries, year-end adjustments, grant closeout entries, and financial schedules.
Coordinate grant purchase order and expenditure monitoring with Grants staff, Accounts Payable, Procurement, and Grant Budget Analysts.
Work closely with Grant Budget Analysts to reconcile grant budgets and actual financial activity and provide accounting information needed for forecasting, amendments, and financial planning.