Assistant - Feature Literary & Independent Film

VERVE•Los Angeles, CA

8d•Onsite

About The Position

Verve is seeking a detail-oriented, mid-senior level Assistant to support two Agents on the independent film finance and sales team. The role is suited to someone with a genuine passion for independent film who thrives on precision, organization, and staying ahead of a fast-moving marketplace. Verve Ventures is Verve’s independent film finance and sales team. The group takes high-quality, creator-driven material from script to screen—and everywhere in between. The position provides day-to-day support to two Agents and involves deal documentation, project tracking, submissions, festival and screening coordination, marketplace monitoring, meeting support, reporting, and general administration. It is a full-time, in-person role located in Los Angeles, California.

Requirements

Minimum 1+ years of full-time assistant experience at an agency, management company, or production/finance entity, ideally supporting more than one executive.
Strong interest in and working knowledge of the independent film space, including festivals, buyers, distributors, and current market trends.
A producorial mindset and ability to think beyond task completion to how a project moves from script to screen.
Exceptional attention to detail, particularly with contracts, grids, and other tracking documents.
Comfort managing complex calendars, travel logistics, and competing priorities in a fast-paced environment.
Excellent written and verbal communication skills and a professional presence suited to frequent high-profile client interaction.
Sound judgment and ability to make efficient, practical decisions independently.
Absolute discretion in handling confidential information.
Proficiency in Microsoft Office applications.
Eligibility to work in the United States in accordance with applicable law.

Nice To Haves

Experience supporting more than one executive.
Proficiency in Canva and Adobe Suite.

Responsibilities

Provide day-to-day support to two Agents, managing calendars, scheduling, and rolling calls with discretion and professionalism.
Draft, track, and maintain deal memos, contracts, and other agreements, ensuring accuracy and timely follow-through throughout execution.
Maintain project grids and tracking systems covering deal status, submissions, client activity, and marketplace data.
Manage script and project submissions, log coverage, track responses, and follow up with buyers, producers, and other stakeholders.
Support film festival planning and coordination, including travel booking, schedule building, ticketing, credentials, and on-the-ground logistics.
Coordinate buyer screenings from start to finish, including sending invitations, tracking RSVPs, and managing day-of details.
Liaise with filmmaking teams to collect and upload key art, trailers, full feature links, and stills to internal systems.
Track marketplace activity, including festival sales, projects available for sale, specs, books, and IP, and flag relevant information to the team.
Attend internal and external meetings as needed, take notes, update grids, and circulate recaps.
Compile noteworthy industry news and support team reporting on goals, accomplishments, and client performance.
Prepare expense reports and handle general administrative duties as needed.