Assistant Zoning Administrator/Administrative Assistant

Cerro Gordo County•Mason City Junction, IA

16d•Onsite

About The Position

Full-time position available with Cerro Gordo County. The Administrative Assistant, under the direction of the Chief Administrative Officer, provides administrative services primarily to the Cerro Gordo County Planning and Zoning Department. Assists in administering the county’s zoning ordinances and policies. Provides staff assistance to various county boards and commissions as needed. Willing to train the right applicant. Applicants must be 18 years of age.

Requirements

Applicants must be 18 years of age.
Principles, practices, and trends of public planning and zoning.
Read site plans.
Ability to learn how to use ESRI GIS software.
Demonstrated knowledge and proficiency in the use of office computer hardware and software and other office equipment.
Proficient with Microsoft Office Suite, Outlook, Excel, Power Point or related software used by planning and zoning.
Learn techniques and investigatory methods related to zoning enforcement.
Learn and reference Cerro Gordo County zoning ordinances and policies.
General knowledge of Iowa open meetings and open records laws.
Learn to read surveys, legal descriptions, and building plans.
Ability to be well organized and deal with multiple and changing priorities.
Ability to represent Cerro Gordo County and perform duties in a professional, responsible, and trustworthy manner.
Attend work
Learn to apply laws, regulations, and policies.
Must be able to meet deadlines and solve problems appropriate to the position.
Be able to maintain confidentiality when appropriate.
Must have a valid Iowa Driver's License and have reliable transportation.
Must be insurable for driving under county’s insurance company policies.
Ability to obtain automobile insurance if personal vehicle is ever used for county business for which mileage reimbursement would be received. To be reimbursed for mileage, must provide proof of auto insurance with the following minimum limits: $100,000 bodily injury for each person, $300,000 bodily injury for each occurrence, $100,000 property damage OR $300,000 single limit for all liability.
The applicant is subject to post offer pre-employment drug and physical testing, criminal background check, and reference checks.

Nice To Haves

Experience in zoning, property or real estate work.

Responsibilities

Provides customer service and communicates with the public, surveyors, engineers, developers, realtors, attorneys, and other county, city, and state departments on county zoning and development requirements.
Prepares staff reports for Board of Adjustment and Planning and Zoning Commission meetings.
Review and verify zoning applications and accompanying documents. Communicate to applicants and relevant parties’ changes or requirements which must be met before final approval of application.
Schedules and attends meetings as secretary for the Planning and Zoning Commission, Board of Adjustment, and attends as requested the Board of Supervisors meetings and follows-up on issues from the meetings.
May attend relevant seminars and conferences which may require occasional overnight travel.
Investigates complaints and inquiries regarding potential violations. Attempts to obtain compliance in zoning violation cases.
May participate in field work, which includes onsite visits to applicant’s property.
Sends out correspondence for zoning violations; may assist in communication with legal counsel.
Research related to zoning questions and projects, including gathering background data through researching property records, departmental files, and field site inspections.
Manage flood plain matters at the direction of the Chief Administrative Officer.
Issues approvals and denials of Applications for Zoning Certificate based on Zoning Ordinance criteria.
May assist Chief Administrative Officer in preparing amendments to ordinances and zoning documents as necessary for Board of Supervisors adoption.
Assists in managing the county’s public dock policy, maintaining waiting lists, reviewing applications and accompanying documents for compliance with the Dock Policy.
Files annual manure management plan received from the applicant and report from Public Health for Concentrated Animal Feeding Operations (CAFO), and forwards to DNR.
Assists in preparation of Master Matrix as needed.
Periodically provides information to the county’s web coordinator to keep the Planning and Zoning webpage current. Manages the Cerro Gordo County Planning and Zoning Facebook page.
Publish and mail all required public notices.
Mail agenda and packets to all Board and Commission members.
May provide support to the Board of Supervisors as assigned, such as creating agendas, coordination of events, and providing staff support.
Assists with the department budget process each year and completes claims for the department.
Must be able to work independently.
Performs other duties as assigned by the Chief Administrative Officer.