Assistant Vice President of Programs & Delivery

J29, Inc•Millersville, MD

About The Position

The Assistant Vice President of Programs & Delivery serves as the Vice President’s operational deputy and Chief of Staff for the Programs & Delivery organization. This role ensures that VP priorities are translated into action, executive decisions are followed through, portfolio risks and commitments are tracked, and cross-functional support moves efficiently across the company. The primary mission is to serve as the VP’s Chief of Staff and operational deputy, ensuring execution across the portfolio while driving cross-functional coordination.

Requirements

Progressive leadership experience in program delivery, operations, PMO, or portfolio management, preferably in government contracting.
Demonstrated ability to coordinate multiple programs, leaders, and functional stakeholders simultaneously.
Strong understanding of staffing, recruiting, performance management coordination, risk management, and program transitions.
Experience preparing executive briefings, dashboards, analyses, and decision-support materials.
Strong organizational discipline and proven ability to drive follow-through across teams.
Excellent written, verbal, facilitation, and stakeholder-management skills.
Sound judgment regarding when to resolve issues directly and when to escalate to executive leadership.

Nice To Haves

Experience supporting federal healthcare, health and human services, CMS, HHS, or related government programs.
Experience with portfolio reviews, PMO operations, shared-services initiatives, or cross-functional transformation efforts.
Experience supporting recruiting campaigns, workforce planning, quality improvement, SOP development, and reporting standardization.

Responsibilities

Translate VP priorities into clear action plans and coordinated execution.
Drive follow-through on executive decisions and monitor completion of commitments.
Track strategic initiatives, milestones, risks, and dependencies.
Coordinate deliverables for executive meetings and prepare briefing materials and portfolio analyses.
Ensure the VP has timely, accurate information needed for portfolio-level decisions.
Partner with Program Managers and Program Directors on staffing challenges and recruitment needs.
Support coordination around performance concerns and related documentation.
Assist with contract modifications, surge support requirements, risk-mitigation plans, program startups, and transitions.
Help resolve execution barriers that cross functional or program boundaries.
Escalate material financial, contractual, customer, or organizational issues to the VP as appropriate.
Serve as the primary Programs & Delivery liaison to People Operations, Finance, Contracts & Compliance, Growth, Recruiting, and IT.
Ensure support requests move efficiently across departments and do not stall between functions.
Coordinate cross-functional owners, deadlines, and follow-up for delivery-related issues.
Help clarify priorities when multiple programs compete for shared resources.
Own or coordinate initiatives that impact multiple contracts, including recruiting campaigns and resource-sharing models.
Lead quality-improvement initiatives, training programs, SOP development, and lessons-learned efforts.
Support workforce planning and reporting standardization across the portfolio.
Drive consistency in operating practices while allowing appropriate flexibility for contract-specific requirements.
Support Program Directors and Program Managers with coaching and staffing plans.
Coordinate employee-relations matters with People Operations and appropriate program leadership.
Support retention efforts, succession planning, and performance documentation.
Help leaders prepare for difficult performance or staffing conversations and ensure agreed actions are executed.
Run portfolio review meetings and ensure the right information is available for decision-making.
Track portfolio risks, action items, and delivery commitments.
Maintain executive dashboards and portfolio reporting.
Follow up on open commitments and ensure responsible owners complete agreed actions.
Promote consistency across contracts and identify recurring operational issues that require broader solutions.