Assistant Town Accountant

Town of Oxford•Oxford, MA

1d•Onsite

About The Position

This position is responsible for performing skilled administrative and accounting work; assisting the Town Accountant with the processing, auditing, and reconciliation of detailed financial records in accordance with laws, regulations, and sound practices; acting as Town Accountant in the Town Accountant’s absence.

Requirements

Bachelor’s degree in accounting or related field or any equivalent combination of education, training, certification, and experience.
Knowledge of standard office policies, practices, and procedures; email, word processing, spread sheet applications; office equipment operation; bookkeeping; and records management.
Effective bookkeeping, organizational, attention to detail, proofreading, recordkeeping, data processing, personal computer, problem-solving, clerical, and communication skills.
Ability to clearly and concisely explain information, including procedures and regulations; prepare and analyze records, data, and reports; maintain administrative systems; maintain accuracy and effectiveness with regular interruptions; plan and prioritize work; multi-task; meet strict deadlines; work independently; be self-motivated; communicate effectively with tact and discretion; maintain confidentiality; maintain good public relations and effective collaborative working relationships; respond in a courteous and professional manner; and work with diverse groups.

Responsibilities

Processes vendor, non-check, and payroll warrants. Ensures budget validation, mathematical accuracy, proper application of correct vendor and account numbers, approvals have been obtained as required, data is properly entered into the accounting system, and related records are filed; maintains files including vendor data, certificates, and contracts.
Supports payroll processing. Calculates and balances payroll hours and coding; enters data into payroll system; researches and resolves payroll issues; files related documentation.
Approves purchase orders.
Posts, reconciles, maintains records of, and reports on revenue.
Performs reconciliations and audits of accounts and revolving funds.
Responds to inquiries from, and provides information to, Town staff and vendors. Provides regular budget reports to departments; researches and works to resolve issues.
Reconciles and tracks gift and grant fund activities.
Cooperates with audits of the Town’s financial records, providing all requested information.
Assists with processing and distribution of 1099 forms, and collection and verification of W-9s.
Analyzes general, revenue, and expenditure ledger accounts to ensure accuracy of data and compliance with appropriate laws. Maintains accurate records of financial transactions.
Provides administrative support to boards and committees as assigned.
Attends professional development and education opportunities to keep updated on best practices and new state law requirements.
Performs reconciliation of accounts with the Town Treasurer.
Maintain custody of Town contracts, bonds, sureties and records on debt.
Inventory and maintain the Fixed Assets of the town in accordance with GASB.
Establish and implement systems, methods, and procedures internal to the office as guided by Massachusetts General Laws; and develop and present recommendations for accounting policies and major systems changes.
Performs other related job duties as required.