Assistant Accountant

Saint Francis House Inc • Boston, MA

8h • $52,211 - $57,433 • Onsite

About The Position

The Assistant Accountant provides essential support to the Finance department by managing the full cycle of accounts payable, ensuring timely and accurate processing of company credit card transactions, and executing weekly check runs. This role is well-suited for a detail-oriented professional who thrives in a deadline-driven environment and is committed to accuracy and compliance in financial operations.

Requirements

• Excellent attention to detail with a sense of urgency for deadlines.
• Ability to maintain privacy and confidentiality.
• Proficient in Excel.
• Ability to maintain good working relationships with staff, vendors and other funders.
• Ability to meet communicated schedules and deadlines.
• Accuracy in daily work and other projects.
• Ability to work in independently and in a team environment, collaborating and interacting with insight, sincerity and compassion.
• Ability to sort and organize information and data.
• Exhibits professionalism and demonstrates integrity by working with passion, commitment and honesty.
• Ability to maintain current in necessary skills and knowledge; self-identifies training and development needs relevant to work and responsibilities.
• Demonstrates initiative, flexibility, and openness to change.
• Proficiency in English.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills
• Excellent organizational skills with attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them with appropriate.
• Proficient with Microsoft Office Suite or related software.

Nice To Haves

• Familiarity with 1099 reporting requirements.
• Understanding of GAAP fundamentals and basic internal control concepts.

Responsibilities

• Receive, review, and process vendor invoices, ensuring proper approval and coding to the correct general ledger accounts and cost centers.
• Maintain the AP subledger, reconcile vendor statements, and resolve discrepancies or disputes in a timely manner.
• Maintains electronic and physical vendor, payroll, and other files as needed.
• Process weekly check runs by selecting invoices due for payment in accordance with payment terms and cash flow priorities.
• Receive and process credit card receipts from cardholders across the organization.
• Review submitted receipts for completeness, appropriate business purpose, and compliance with the company credit card policy.
• Code and enter approved credit card transactions into the accounting system with accurate GL and department allocations.
• Reconcile corporate credit card statements to the general ledger each period and resolve outstanding items promptly.
• Flag and escalate policy exceptions or potential misuse.
• Deposits checks using check scanner on a regular basis.
• Assist with bank reconciliations and the monthly close process as needed.
• Contribute to process improvement initiatives to increase efficiency and strengthen internal controls.
• Perform other duties as assigned by Finance department management.
• Exhibits professionalism and demonstrates integrity by working with passion, commitment, and honesty, acting in the best interests of colleagues and guests.
• Approaches work in a collaborating and caring manner interacting with insight, sincerity, and compassion.
• Recognizes and respects diversity.
• Demonstrates initiative, flexibility, and openness to change.
• Keeps current and proficient with necessary skills and knowledge; self-identifies training and development needs relevant to work area and responsibilities.
• Promptly, in good faith, reports any instances of suspected fraud, waste and abuse.
• Adheres to agency code of conduct.

Benefits

• Up to 90% of individual insurance premiums paid for Harvard Pilgrim Health Care health insurance & Atlus dental insurance
• 4 weeks of vacation
• 13 holidays recognized per year
• employer – paid life & disability insurance
• a vested 403b retirement with 5% match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED