Assistant to the Dean - College of Business and Industry

University of Arkansas System • Fort Smith, AR

3d • Onsite

About The Position

The University of Arkansas - Fort Smith is seeking an Assistant to the Dean for the College of Business and Industry. This role provides executive-level administrative support to the Dean, coordinating schedules, anticipating and resolving issues, tracking budgets, assisting with faculty workloads, and coordinating special events to ensure the success of the college. The position serves as a primary point of contact and liaison between the Dean's office and various internal and external stakeholders. The University of Arkansas offers a vibrant work environment with a focus on work-life balance and a comprehensive benefits package.

Requirements

• Associates degree and four years’ experience in an administrative/secretarial position or related field or a bachelor’s degree and two years’ experience in an administrative/secretarial position or related field.
• Other job-related education and/or experience may be substituted for part of these requirements.
• Excellent technical skills, including working knowledge of Workday, Microsoft Office Suite, and/or a willingness to learn new programs.
• Excellent customer service, interpersonal, and communication skills.
• Ability to coordinate and organize meetings and/or special events.
• High attention for details.
• Ability to extract and organize information.
• Ability to multitask and prioritize.
• Ability to work collaboratively with others.
• Requires consistent on-time attendance.
• Proof of legal authority to work in the United States on the first day of employment.

Nice To Haves

• Previous experience in an executive assistant role or in an administrative/secretarial position in higher education is preferred.

Responsibilities

• Provide executive-level administrative support for the Office of the Dean.
• Coordinate and screen the dean’s schedule.
• Anticipate and resolve issues.
• Track budgets.
• Help with faculty schedule and workloads.
• Coordinate special events and other metrics to ensure the success of the College of Business & Industry.
• Oversee daily office activities and provide administrative support for the dean, to include screening and handling telephone communications, greeting and directing visitors, and assisting with administrative problems and inquiries.
• Serve as a primary point of contact and liaison between the office, various internal stakeholders including the Provost, departmental leadership, faculty, students, as well as external constituencies on a range of day-to-day issues.
• Schedule and coordinate the dean's appointments and/or travel arrangements.
• Work collaboratively with department heads and faculty to coordinate purchasing.
• Organize meetings and special events; schedule and coordinate dates and times, venues, participant attendance, agendas, and facilities; record minutes and follow-up on matters arising from meetings.
• Compose and prepare written documentation and correspondence for the office; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate.
• Provide general oversight of student assistants and work collaboratively with other administrative assistants in the College and across campus.
• Assist with administrative activities associated with academic affairs, such as contracts, teaching schedules, workload, and promotion.
• Enhance professional growth and development through participation in educational programs, current literature, college and university meetings, and workshops.
• Establish and maintain files and retrieve information as needed for reference or reports.
• Prepare PowerPoint presentations.
• Perform duplication and copying as needed.
• Coordinate security and maintenance requests to building.
• Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork and by providing leadership to subordinates.
• Requires consistent on-time attendance.

Benefits

• University contributions to health, dental, life, and disability insurance
• Tuition waivers for employees and their families
• 12 official holidays
• Immediate leave accrual
• Choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree