Assistant to the Dean

Winthrop University•Rock Hill, SC

About The Position

This role serves as a key support function for the Dean and the Graduate School of Continuing Education (SGCO). It involves a broad range of responsibilities including managing graduate student services, budgeting, academic operations, student engagement, administrative operations, and academic governance. The position requires collaboration with various university departments, faculty, staff, students, and external vendors to ensure efficient processes, compliance with policies, and the successful execution of strategic initiatives and special projects. Key areas of focus include graduate assistantships, scholarships, travel awards, thesis completion, recruitment and retention programs, event planning, communication dissemination, record maintenance, procurement, and operational oversight. The role also provides executive support to the Dean, coordinating council and committee activities, managing calendars, and supporting strategic initiatives related to summer sessions, continuing education, and workforce development.

Requirements

Bachelor’s degree
One year of responsible administrative experience

Nice To Haves

Master’s degree or work toward a master’s degree
Three years of relevant experience in higher education
Proficiency with Microsoft Office
Proficiency with Ellucian Banner software

Responsibilities

Collaborates with faculty and administrative units to coordinate and enhance processes related to graduate assistantships, scholarships, travel awards, and thesis completion.
Serves as a liaison to academic departments, administrative offices, and students to ensure efficient service delivery and compliance with university policies and procedures.
Leads the development, planning, and execution of programs, events, and engagement initiatives that support SGCO recruitment, retention, student success, alumni engagement, and advancement efforts.
Collaborates with faculty, staff, alumni, donors, community partners, and university offices to create meaningful experiences that strengthen connections among graduate, adult, online, and continuing education students.
Coordinates administrative operations, resource management, and strategic communications activities.
Develops and disseminates communications.
Maintains official records and documentation to support operational effectiveness, institutional assessment, accreditation, and compliance.
Ensures timely payment of CBE faculty.
Partners with the Business Center and other university offices to support procurement, purchasing, operational planning, and administrative processes.
Oversees office operations, technology resources, equipment, and supplies to ensure efficient and effective service delivery.
Identifies opportunities to improve workflows, enhance operational efficiency, and support strategic priorities.
Serves as the primary administrative coordinator and provides executive support to the Dean.
Coordinates the activities of the Graduate Council, Dean’s Council, UGAC, advisory boards, and other committees, councils, and strategic initiatives led by the Dean.
Prepares and distributes agendas and supporting materials, documents proceedings, maintains official records, and facilitates communication among committee members.
Manages and maintains the SGCO and Dean’s calendars, ensuring effective scheduling, coordination, and prioritization of meetings, events, and strategic activities.
Coordinates operational support for undergraduate and graduate summer sessions and continuing education activities at offsite learning centers.
Collaborates with faculty, academic departments, Records and Registration, and campus partners to support program development, scheduling, enrollment planning, and implementation of continuing education, certificate, workforce development, and other academic programs.
Provides administrative support to the Dean in advancing strategic initiatives related to summer programming and the expansion of non-credit educational opportunities.
Provides administrative and project support for strategic initiatives, emerging priorities, and special projects that advance SGCO goals.