Assistant to the Chair
About The Position
The Assistant to Chair provides confidential administrative assistance to the Chair, supervisor and department committees. Responds to requests for information on behalf of the Chair; composes, proofreads, edits, and distributes general and confidential correspondence for internal and external communication on behalf of the Chair, and maintains accurate departmental records. Maintains the Chair’s calendar; responds to routine and general problems; maintains confidential files; assists the Chair with the preparation of reports. Provides secretarial support to various department standing and ad hoc committees by scheduling meetings and appointments; drafting and circulating agendas and materials; booking rooms and organizing meeting resources; recording, transcribing, and distributing minutes of meetings. Acts as department’s first contact by resolving space assignments. Assists in maintaining the departmental website and social media sites. The ideal candidate for this position takes a people-centered approach to service, has demonstrated excellence in communicating effectively with diverse populations, and has experience balancing multiple tasks with outstanding attention to detail. We operate as a close team and look forward to welcoming a strong team player who builds effective relationships with colleagues and initiates improvements to processes.
Requirements
- High school graduation plus one-year post-secondary education including computer courses in word processing, spreadsheet, and databases, and formal training in office practices and procedures.
- 3 years minimum experience.
- Excellent analytical and problem-solving skills.
- Excellent organizational and prioritization skills.
- Excellent interpersonal and communication skills, both oral and written.
- Ability to work independently and exercise judgement.
- Ability to maintain confidentiality, exercise initiative and discretion.
Nice To Haves
- Takes a people-centered approach to service.
- Demonstrated excellence in communicating effectively with diverse populations.
- Experience balancing multiple tasks with outstanding attention to detail.
- Strong team player who builds effective relationships with colleagues.
- Initiates improvements to processes.
Responsibilities
- Provides confidential administrative assistance to the Chair, supervisor and department committees.
- Responds to requests for information on behalf of the Chair.
- Composes, proofreads, edits, and distributes general and confidential correspondence for internal and external communication on behalf of the Chair.
- Maintains accurate departmental records.
- Maintains the Chair’s calendar.
- Responds to routine and general problems.
- Maintains confidential files.
- Assists the Chair with the preparation of reports.
- Provides secretarial support to various department standing and ad hoc committees by scheduling meetings and appointments; drafting and circulating agendas and materials; booking rooms and organizing meeting resources; recording, transcribing, and distributing minutes of meetings.
- Acts as department’s first contact by resolving space assignments.
- Assists in maintaining the departmental website and social media sites.
Benefits
- 3 weeks’ vacation (prorated for the first year)
- Hybrid-work program for eligible positions
- Employer paid defined benefit pension plan
- On-campus tuition waiver for employees and their immediate family members
- Funding for professional development expenses
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
