Assistant to the Chair and Department

University of California, Irvine•Irvine, CA

1d•Hybrid

About The Position

The Department of Anatomy and Neurobiology is a world-leading neuroscience department where discoveries at the molecular, anatomical, and physiological levels are seamlessly integrated to the development of new treatments for neurological diseases. The mission of the Department of Microbiology & Molecular Genetics is to promote biomedical discoveries and translational medicine through excellence in research, education, and community service. The Department of Microbiology & Molecular Genetics at UCI School of Medicine is at the forefront of the new and exciting discoveries being made in modern microbiology and molecular genetics. We are a vibrant community of scientific investigators actively engaged in innovative research, discovery, training and teaching in microbiology and molecular genetics. We provide faculty research, training programs for undergraduate and graduate students and outreach functions as part of the mission of UC Irvine's School of Medicine.

Requirements

Ability to interpret and follow detailed instruction
Effective communication skills in order to represent the department orally and in writing, to University and external constituencies.
Strong interpersonal skills to relate effectively with University and external constituencies
Skill to perform work independently, organizing and prioritizing a diverse workload.
Demonstrated skill to use PC equipment, word processing in a Windows environment as well as other windows applications such as Excel
Proven ability to work independently and follow through on assignments
Must be able to provide proof of work authorization

Nice To Haves

Bachelor’s degree preferred
Experience working in an academic or research setting
Working knowledge of UC forms, policies and procedures
Working knowledge of UCI purchasing policies and procedures and UCI accounting documents and on-line financial systems
Working knowledge of Cost Accounting Standards (CAS)
Working knowledge of Federal granting agencies policies
Previous experience providing administrative support

Responsibilities

Provides executive administrative support to the Chair of the Department of Anatomy and Neurobiology, CAO, and two research departments in the School of Medicine.
Requires independent decision making to coordinate the administrative needs of the Chair in managing both a department and a research laboratory.
Processing reimbursements and travel documents.
Coordinating updates to the department website.
Maintaining the department calendar.
Assisting with meeting agendas.
Coordinating travel and schedules for faculty recruitments.
Providing support for other administrative projects and tasks as assigned, such as conference room calendaring, equipment management, and space utilization management.
Responsible for problem solving, prioritizing, and developing operational systems to ensure effective performance of administrative functions and proper follow-up.