Assistant to Group Executive

Worley•Houston, TX

1d•Remote

About The Position

This role is much more than calendar management — it is a strategic extension of the Chief Legal Officer’s (CLO) office and a trusted partner in driving operational excellence and leadership effectiveness across a global Legal team. You’ll participate in senior leadership meetings, manage key workflows and projects, and contribute to the CLO’s communications and planning. As a critical member of the team, you will be expected to think ahead, stay composed under pressure, and act with utmost discretion and judgment. This is a full time role with base in Houston, but could be remote within the US.

Requirements

Proven experience in planning and managing executive support within a global organization.
A confident, proactive manner with a forward thinking, organized, solutions-focused style.
Ability to prioritize and manage a wide range of competing tasks associated with the needs of a Group Executive.
Ability to develop and implement administrative and business processes effectively, trouble-shooting general issues and formulating and implementing solutions.
Strong relationship and partnership building skills. Demonstrated ability to engage with a wide range of senior stakeholders and high-profile organizations.
Ability to manage strong behaviors to ensure effectiveness.
High Personal integrity with the ability to deal with, and accept responsibility for, highly confidential information.
Strong attention to detail with solid written and verbal communication skills.
The ability to work flexible hours due to the global nature of the role.
Enjoy working as a collective within an EA network; lead by example and be a go to person within that network.
5+ years of experience in an executive assistant, chief of staff support, or administrative business partner role, preferably supporting C-suite leaders or Legal/Compliance executives.
Strong organizational and multitasking skills with exceptional attention to detail.
Confident in high-stakes environments with senior stakeholders; calm under pressure.
Secondary school education or equivalent and relevant experience.
High degree of integrity, discretion, and judgment when handling confidential information.
High proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel); experience with collaboration tools like Teams, SharePoint, or Concur a plus.

Nice To Haves

Excellent written and verbal communication skills, including experience drafting professional correspondence and preparing presentation materials.
Comfortable working independently and as part of a globally dispersed team.

Responsibilities

Manage complex and dynamic calendars, including scheduling meetings across time zones, prioritizing requests, and ensuring the CLO is prepared and focused.
Coordinate domestic and international travel, logistics, and briefing materials.
Manage expense reports, purchase orders, and other administrative processes with accuracy and efficiency.
Must be able to communicate effectively and respectfully with all levels of the organization (executives and project staff alike).
Attend Legal leadership team meetings and select cross-functional meetings to capture detailed minutes, track action items, and ensure follow-up.
Serve as a point of coordination for CLO-led initiatives, planning cycles, and communications.
Prepare and polish executive-level PowerPoint presentations, talking points, and briefing notes for internal and external meetings.
Assist with special projects, org-wide communications, and legal department events or offsites.
Monitor and manage key workflows (e.g., board or audit prep, legal team updates, internal reports), ensuring timely delivery.
Serve as a liaison with other executive admins and stakeholders across the business.
Full comprehension of company's operation and project procedures.
Maintain confidential records, documents, reports, presentations, graphs, organization charts, filing correspondence.
Preparation of reports including the coordination, formatting, proofreading, Worley Brand compliant, and review spelling and grammar.
Handle sensitive and confidential information with utmost professionalism.
Act as a trusted partner and sounding board for the CLO, helping to ensure that priorities are aligned, and time is used strategically.
Travel Assistance – travel arrangements, including visa processing