Executive Assistant to COO

Fluence Energy • Arlington, VA

1d

About The Position

We are seeking a highly motivated and resourceful Executive Assistant to support Fluence’s Chief Operating Officer (COO). This is a dynamic, fast-paced role at the center of our growth strategy, providing direct administrative and strategic support to a senior leader driving business development, partnerships, and global expansion. The Executive Assistant will act as a trusted partner, ensuring the COO’s priorities are executed seamlessly through expert calendar management, meeting coordination, travel and expense support, and preparation of materials for both internal and external engagements. This role requires a high level of professionalism, discretion, and initiative, along with the ability to anticipate needs and manage competing priorities with precision.

Requirements

• Proven experience supporting senior executives in a fast-paced, high-growth environment.
• Ability to work independently, anticipate needs, and complete assignments with minimal follow-up.
• Strong organizational skills with the ability to prioritize and manage multiple demands simultaneously.
• Advanced computer skills (Excel, PowerPoint, Salesforce, PowerBI, etc.) with the ability to create polished presentations and reports.
• Excellent written and verbal communication skills with strong relationship-building abilities.
• Proven ability to deliver results under pressure, take ownership, and solve problems with creativity and efficiency.
• Professional maturity, discretion, and a track record of handling confidential information responsibly.
• Legally authorized to work in the United States at the time of application and throughout employment, without the need for employer sponsorship.

Nice To Haves

• Associate or bachelor’s degree preferred.

Responsibilities

• Manage complex scheduling and calendars, coordinate domestic and international travel, and oversee expense management for the Chief Operations Officer.
• Serve as the primary point of contact and liaison between the COO and internal/external stakeholders, ensuring communications are handled with professionalism and discretion.
• Organize and prepare materials for high-level meetings, board discussions, and business development activities; capture key outcomes and drive follow-up on action items.
• Provide organizational support for strategic initiatives and special projects, ensuring timely progress against priorities.
• Draft, edit, and format correspondence, reports, and presentations to support business development and growth efforts.
• Handle sensitive and confidential information with the highest level of discretion, sound judgment, and reliability.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree