Group Executive Assistant, AMERS

Nscale

2d•$90,000 - $150,000

About The Position

Nscale is seeking a highly organized and proactive Group Executive Assistant to provide administrative and operational support across the SVP’s wider leadership team. This is a group-support role and does not provide dedicated support to an individual executive. The Group Executive Assistant will report to the Executive Assistant to the SVP, Global Data Center Programs & NA Delivery. The role sits within the SVP’s organization and will be onboarded, trained, and guided by the Executive Assistant.

Requirements

3+ years of experience in an administrative, team assistant, coordinator, or executive-support role in a fast-paced environment.
Exceptional organizational skills and strong attention to detail.
Proven ability to manage multiple priorities, schedules, and deadlines with a high level of accuracy.
Experience coordinating complex meetings and domestic and international travel.
Strong written and verbal communication skills; professional, approachable, and responsive.
Sound judgment and discretion when handling confidential or sensitive information.
Adaptable, resourceful, and calm under pressure when priorities change.
Advanced proficiency in Google Workspace.

Nice To Haves

Experience in a start-up or scale-up environment is a plus.

Responsibilities

Coordinate complex schedules and meetings across time zones for the leadership team, including meeting changes, logistics, and routine communications.
Track team action items and routine follow-ups from leadership meetings, helping to ensure priorities and deliverables remain on track.
Assist with agendas and preparation of materials for operational reviews, team meetings, and cross-functional sessions.
Arrange domestic and international travel for the leadership team, including visas, itineraries, accommodations, ground transportation, and expense coordination.
Draft, edit, format, and distribute correspondence, presentations, reports, trackers, and other team documentation.
Assist with leadership offsites, operational events, site visits, and cross-functional initiatives led by the team.
Process expense reports and assist with purchase requests, invoice coordination, and basic budget tracking as required.
Anticipate administrative and logistical needs, resolve routine issues proactively, and create an organized environment that enables the leadership team to focus on its priorities.
Work closely with the Executive Assistant and other EAs on shared coverage, coordination, and team projects.