Assistant to EVP, Music

Wasserman•Los Angeles, CA

About The Position

THE·TEAM’s music department represents prominent music artists across genres for live performance, touring, brand partnerships, and other opportunities. The department provides long-term career development strategy, helping artists expand their reach and deepen their impact with audiences worldwide. THE·TEAM provides representation and marketing services to talent, brands, and properties across 28 countries and more than 70 cities worldwide. The Assistant provides administrative support to an agent in client and internal matters. The role includes maintaining booking-system records, supporting show administration and contracts, coordinating client and agent schedules and travel, and handling financial and operational tasks. The position requires organization, accuracy, professionalism, discretion, and adaptability in a fast-paced environment. The listed base salary is $47,500, with the potential for a discretionary bonus. Actual base salary depends on factors including market dynamics, location, experience, specialized skills or training, responsibility, budget, and tenure. The salary range is one component of total compensation; compensation decisions depend on the circumstances of each role. THE·TEAM provides equal employment opportunities and does not discriminate on legally protected grounds.

Requirements

1–2+ years of administrative or assistant experience.
Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
Detail-oriented, highly accurate data entry and documentation skills.
Excellent written and verbal communication skills.
Professionalism and discretion when handling sensitive information.
Proactive problem-solving skills, including anticipating needs and following through.
Comfort with booking systems, CRM tools, and Microsoft Office or Google Workspace.
Flexible, adaptable, and ready to take on varied tasks.

Nice To Haves

Administrative or assistant experience in the music, entertainment, or agency space.

Responsibilities

Maintain accurate artist contact records and deal memos in the booking system.
Update client biographies, riders, and ad mats.
Enter offers and related show details into the booking system.
Liaise with relevant teams to complete show-related administration.
Issue contracts for confirmed performances.
Track unreturned contracts, follow up for signed contracts, and flag, review, or address contract markups.
Create and issue artist itineraries when necessary.
Organize and execute announcements and on-sales.
Request, report, and/or review ticket counts for confirmed events.
Create and send invoices for show-related payments, including deposits and balances.
Track unpaid deposits and balances, and liaise with accounting to ensure funds are received and allocated on time.
Track, collect, and enter finals, and notify accounting to generate statements.
Coordinate with accounting to update client tax and payment information.
Manage the client work visa process, including immigration itineraries.
Coordinate client onboarding and offboarding with the operations team.
Set and confirm meetings; maintain the agent calendar and internal artist calendar.
Manage inbound phone calls on behalf of agents.
Book agent business travel as necessary.
Submit agent expense reports.
Take on additional tasks and responsibilities as assigned.