Assistant to EVP, Music

Wasserman•Los Angeles, CA

About The Position

The Assistant provides administrative support to an agent in client and internal matters within THE·TEAM’s music department, which represents music artists across genres for live performance, touring, brand partnerships, and other opportunities. The role supports artist career development and requires accurate handling of booking information, contracts, event administration, client payments, calendars, travel, and communications. The ideal candidate has 1–2+ years of administrative or assistant experience, preferably in music, entertainment, or an agency, and can manage multiple priorities in a fast-paced environment with professionalism, discretion, and attention to detail.

Requirements

1–2+ years of administrative or assistant experience.
Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
Attention to detail and high accuracy with data entry and documentation.
Excellent written and verbal communication skills.
Professionalism and discretion when handling sensitive information.
Proactive problem-solving skills, with the ability to anticipate needs and follow through.
Comfort with booking systems, CRM tools, and Microsoft Office or Google Workspace.
Flexibility and adaptability to take on varied tasks.

Nice To Haves

Administrative or assistant experience in the music, entertainment, or agency space.

Responsibilities

Maintain accurate artist contact records and deal memos in the booking system.
Update client biographies, riders, and ad mats.
Enter offers and related show details into the booking system.
Liaise with relevant teams to complete show-related administration.
Issue contracts for confirmed performances.
Track unreturned contracts and follow up to obtain signed contracts.
Flag, review, and address contract markups.
Create and issue artist itineraries when necessary.
Organize and execute announcements and on-sales.
Request, report, and/or review ticket counts for confirmed events.
Create and send invoices for show-related payments, including deposits and balances.
Track unpaid deposits and balances and liaise with accounting to ensure funds are received and allocated on time.
Track, collect, and enter finals, and notify accounting to generate statements.
Coordinate with accounting to update client tax and payment information.
Manage the work visa process for clients, including immigration itineraries.
Coordinate client onboarding and offboarding with the operations team.
Set and confirm meetings and maintain agent and internal artist calendars.
Manage inbound phone calls on behalf of agents.
Book agent business travel as necessary.
Submit agent expense reports.
Take on additional tasks and responsibilities as assigned.